Executive Personal Assistant

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At Ground Control we have a temporary fixed term role with an immediate start for a dedicated and proactive Executive Personal Assistant (EPA) to support our Managing Director (MD) and senior leadership team. This role requires high-level organisational and administrative skills to optimise schedules, manage communication channels and facilitate the smooth running of daily operations. The EPA will be the first point of contact for both internal and external stakeholders and play a crucial role in coordinating key business activities.

Key Responsibilities:

• Calendar and Schedule Management: Efficiently manage calendars, organise appointments, meetings, and travel arrangements.
• Communication Management: Draft, edit, and prepare correspondence, emails, reports, agendas, and minutes for executive review.
• Board Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for board and leadership meetings.
• Document Preparation: Create and manage documents and presentations for various meetings and events.
• Stakeholder Liaison: Serve as a liaison between our MD and internal/external stakeholders, fostering positive relationships.
• Special Projects & Event Management: Assist in organizing company events, conferences, and other key projects as needed.
• Expense & Compliance Management: Track expenses and ensure compliance with organisational policies.

This is a hybrid role between home and the office. We have offices in Billericay, Essex and Aldgate in London so you will need to be flexible between the 3 locations depending on the needs of our MD at the time.

Please note that this role has an immediate start.

The person:

This is a great role for an experienced Executive Assistant to work within an environmentally focused forward-thinking business. Experience working with board level Directors across the Construction, Facilities or Environmental sectors would be ideal but is not essential.

Whatever your background you will need the following:

• Exceptional communication skills, both written and verbal.
• Strong organisational abilities with the capability to prioritise tasks and meet deadlines.
• Skilled in tech tools and office software, with a talent for working independently.
• High level of integrity, discretion, and professionalism.
• Familiarity with board-level administration and corporate governance.

For us it is as much about the person as it is about your technical skills so we are also looking for someone who is:

• Self-motivated, proactive and able to work autonomously.
• Professional, approachable and able to handle sensitive information discreetly.
• Resilient and adaptable to changing priorities, at short notice that may be out of your control.
• Calm and composed, even in a fast-paced environment.

What we offer:

At Ground Control we believe in creating an inspirational environment, and rewarding our employees for their hard work. We offer a wide-ranging benefits program, supporting you to realise your full potential, and are proud to be recognised as a great place to work:

Awards, Accolades and Culture:

• We have been awarded ‘world-class’ status for employee engagement in the 2023 best companies results, ranking at #16 in the ‘Top 100 Large Companies to Work For’ league table.
• Certified B-Corp Accredited, Ground Control has been certified by B Lab, the not-for-profit behind the B Corp movement, as having met rigorous social and environmental standards which represent its commitment to sustainable goals ahead of profit.
• We inclusively support ‘The Race at Work Charter’, ‘Ban the Box’, ‘The Armed Forces Covenant’ and are ‘Disability Confident’
• We invest 5% of our profits into the Evergreen Fund, an investment fund dedicated to sustainability and environmental initiatives.
  
• By 2025 we have committed to planting 1,000,000 trees, having a fully electric fleet, and working towards achieving carbon net zero after becoming carbon neutral in 2020.
• 2 personal choice volunteering days with your fundraising efforts matched up to £500!

Perks and Benefits:

• Pension and life assurance benefits.
• Free gym access if you are Head Office based or subsidised national gym memberships if you are based elsewhere.
• Nursery Vouchers, Cycle to work scheme and Travel loans.
• Employee Assistant Programme, Free Flu Jabs, online private GP service and a premium subscription to Calm, the wellbeing app.
• A supportive, entrepreneurial working environment that fosters collaboration.
• Hybrid working opportunities with time in the office including breakfast Mondays and dog friendly Fridays.

How we work:

We put people at the centre of everything we do.
Everyone is welcome. We’re embracing a culture where difference is valued. Your uniqueness will be celebrated. We believe diversity grows innovation, and innovation creates initiative. Together we’ll succeed in caring for each other, caring for our communities and caring for our Environment. Together, we’re stronger.

#INDHP

Agency Notice:

Ground Control does not accept unsolicited agency resumes/ CV’s.

Please do not forward resumes / CV’s to our job alias, employees, or any other company location.

Ground Control is not responsible for any fees related to unsolicited resumes.

Please contact the Talent Team for additional details.