Executive Personal Assistant

AmcoGiffen; Barnsley; On-site; GBP 25,000 - 45,000; Full time

Job description

Sectors: Rail, Civil Engineering & Construction

Location: Barnsley, South Yorkshire

Business Information

Join AmcoGiffen, a leading contractor known for delivering high-quality and innovative solutions in the UK’s infrastructure sector. We are entrusted with some of the most exciting infrastructure projects and long-term maintenance frameworks, solidifying our reputation as the contractor of choice throughout England, Scotland and Wales. Our extensive portfolio includes capital delivery projects and asset maintenance frameworks that cover a wide range of services, including rail, environmental, canals & rivers, roads, power, aviation and much more.

The Role

We are seeking an experienced Executive Personal Assistant to provide invaluable support to the Managing Director and other senior leadership team members. This role is critical in enhancing executive productivity, managing essential information flow, and assisting the leadership team in achieving the company’s strategic objectives.

Key Responsibilities

1. Facilitating Leadership Efficiency: Manage routine administrative tasks to allow senior leadership to focus on strategic decision-making.
2. Streamlining Operations: Create a more organised work environment by improving office processes, communication, and workflows.
3. Acting as a Liaison: Serve as a communication bridge between executives and stakeholders, ensuring clear, timely, and effective communication.
4. Providing Confidential Support: Handle sensitive information with confidentiality to protect executive and company interests.
5. Administrative Support: Comprehensive support including managing schedules, appointments, and travel arrangements.
6. Communication Liaison: Serve as the primary point of contact for stakeholders, managing inquiries and communications effectively.
7. Meeting Coordination: Organise meetings, conference calls, and video conferences, preparing agendas and taking minutes when necessary.
8. Project Coordination: Assist in managing strategic initiatives and projects by tracking timelines, resources, and deliverables.
9. Office Management: Organise and maintain office systems including filing and data entry, ensuring executive offices are supplied and organised.
10. Event Planning: Help coordinate company events, meetings, and initiatives, managing logistics and preparing necessary materials.
11. Travel Coordination: Arrange comprehensive travel itineraries, including transport, accommodation, and meals.
12. Financial Support: Assist in budget tracking, invoice processing, and expense reimbursements for board members.
13. Research and Analysis: Conduct research and compile information relevant to the business, preparing summaries and reports.
14. Industry Awareness: Stay updated on industry trends to inform executives about significant developments.
15. Quality Work: Strive to produce high-quality work consistently and develop standards for good practice.
16. Additional Tasks: Perform other duties as assigned by line managers.

Requirements

1. Degree in Business Administration, Management, or a related field.
2. Proven experience as an Executive Assistant or in a similar role, preferably in construction, engineering, or rail contracting.
3. Exceptional organisational and multitasking abilities.
4. Strong verbal and written communication skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant software.
6. Ability to work independently with minimal supervision and in a fast-paced, reactive environment.
7. Professional demeanour with a commitment to confidentiality and integrity.
8. Flexibility to adapt to changing priorities and deadlines.

Benefits

1. A competitive annual salary, negotiable based on experience.
2. 25 days of holiday plus bank holidays (increasing with service).
3. Up to 3 volunteer days per year.
4. A company contributory pension scheme.
5. Life insurance coverage.
6. Westfield Health Cash Plan & Westfield Rewards.
7. Strong employee support infrastructure fostering personal and professional development with clear career progression opportunities.
8. Consistent learning opportunities.
9. A safe working environment.
10. Employee forums to ensure that your voice is heard.

If you are looking to contribute to a vital role within a reputable company and help drive success through high-level support to our leadership team, we encourage you to apply for this position.

The Company

Why AmcoGiffen?

You will be joining a reputable and firmly established engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:

[e-mail]
Recruitment Manager