Executive PA/Business Manager - Healthcare Tech Start Up

Job Title: Executive PA/Business Manager - Health Tech Start Up

Our client, a Healthcare Tech start-up with excellent funding, is seeking an exceptional Executive PA/Business Manager to provide comprehensive support to their Executive Team, overseeing the day-to-day financial and operational activities of the company. The ideal candidate will be a highly motivated, discreet, and resourceful individual with a proven track record of supporting senior executives and managing business operations in fast-paced environments. You will be a trusted gatekeeper and an integral part of the leadership team, ensuring the smooth and efficient running of the business.

Key Responsibilities:

• Financial Management:
  • Manage day-to-day finances, including bookkeeping, invoicing, and processing payments.
  • Manage payroll processes using accounting software.
  • Process and reconcile expenses, ensuring accuracy and adherence to company policies.
  • Assist in budget preparation.
  • Generate financial reports.
• Diary Management: Proactively manage complex and ever-changing diaries, scheduling appointments and meetings across multiple time zones.
• Travel and Logistics: Arrange domestic and international travel, including flights, accommodation, visas, and itineraries, ensuring seamless and efficient travel.
• Communication Management: Act as the first point of contact, screening calls, emails, and correspondence, and responding appropriately and professionally.
• Meeting Preparation: Prepare agendas, presentations, and meeting materials, ensuring the Executive Team is fully briefed and prepared for all engagements.

Document Control & Compliance:

• Track and maintain crucial documents related to quality, regulatory compliance, and other business requirements.
• Ensure documents are properly organized and updated.
• Assist with the preparation of documentation for audits.
• Project Support: Assist with ad-hoc projects and research tasks, providing timely and accurate information.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, investors, and partners.
• Event Coordination: Organise and coordinate events, conferences, and meetings, ensuring smooth and successful execution.

Requirements:

• Proven experience as a Business Manager or Executive PA with significant financial management responsibilities, ideally within a fast-paced technology or healthcare environment.
• Strong understanding of basic accounting principles and financial processes.
• Experience with accounting software (e.g., Xero, QuickBooks).
• Exceptional organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to build rapport and influence at all levels.
• Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and proactively, with a high degree of initiative and problem-solving skills.
• Excellent attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in managing complex travel arrangements.
• A proactive and adaptable approach, with a willingness to go the extra mile.

Desirable:

• A genuine interest in technology/healthcare.
• Experience with document control.
• Knowledge of regulatory compliance.

Work Arrangements:

• Location: Taunton.
• Working Style: Hybrid working arrangement with a regular requirement to be onsite in Taunton.
• Hours: 25-30 per week.

Salary:

£50k pa pro rata depending on hours worked.