Executive Officer to the House of Lords Commission

UK House of Lords; West Yorkshire; On-site; GBP 25,000 - 35,000; Part time

Job description

This opportunity is part-time for 14.4 hours per week (2 days- Thursday and Friday).

We are looking for an Executive Officer to the House of Lords Commission in our Lord Speakers Office at the House of Lords. This is an exciting position where you will be responsible for providing high-quality administrative support to the Commission and the Commission Group, a body of Commission members that considers issues before they are decided by the wider Commission.

This is a great opportunity for a highly-organised individual who enjoys working with a range of stakeholders, within a dynamic and fast-paced environment.

You will be accountable for:

• Organising administrative arrangements for Commission meetings, including proactively setting the meeting schedule and all other related arrangements such as issuing meeting invites, booking rooms and managing logistical arrangements for Commission attendees.
• Circulation of papers: assisting the Secretary to the Commission with preparing, formatting, and circulating high-quality papers for the Commission. This will include preparing skeleton drafts of the agendas, minutes, decision documents, Chairs briefs and some papers, and research as required by the Secretary to the Commission.
• Managing and maintaining the Commission internet and intranet pages, as well as maintaining the Committee Information System (with information about forthcoming meetings and attendance records).
• Maintaining and managing Commission records in SharePoint and acting as Record Officer.
• Under the direction of the Commission Secretary, helping to implement any Commission communication plans and publish Commission reports, including liaison with Commission members and the Communications team.
• Liaising on behalf of the Secretary to the Commission with senior officials in the House of Lords, House of Commons and PDS.

If this sounds like something you would like to hear more about, please see the full job description.

What we’re looking for:

• Strong organisational, planning, and administrative skills, including good time management and prioritisation skills.
• Clear and accurate oral, written, and online communications skills, including good attention to detail and an efficient telephone manner.
• Excellent IS/IT skills and experience of using MS Word, Outlook and Excel effectively, including to produce, format and process documents.
• Ability to work as part of a team, demonstrating reliability, a flexible approach to work, and a high level of initiative.

It would be even better if you had/are willing to learn:

• Experience of working with committees and/or boards and using content management systems to update websites.
• Good understanding of records management practices.

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The Work We Do Is Vital To House Of Lords, And You Will Be a Pivotal Member In The Team Strengthening The Work Of The House. The House Of Lords Is The Second Chamber Of The UK Parliament. It Is Independent From And Complements The Work Of The House Of Commons To:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise.

Please complete your online application by 23.55pm on 20 April 2025.

If you require any reasonable adjustments during the application process, please contact us.

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates with diverse characteristics, including different ages, caring responsibilities, disability, gender/sex, gender reassignment/trans, marriage and civil partnership, pregnancy and maternity, race/ethnicity, religion or belief, sexual orientation and socio-economic status. We welcome discussions about flexible working arrangements and reasonable adjustments.