Executive Officer

Category: Government Military

Location: Camden, United Kingdom

3 months contract with a Northwest London based Local Authority

Job Summary:
Providing Executive Support to the Managing Director of the North London Waste Authority (NLWA).

Key Duties/Accountabilities:

1. Take lead responsibility for ensuring the smooth running of the Managing Director / Director of Corporate Services / Programme Director's daily operations.
2. Managing a busy schedule through effective diary management and meeting planning, proactively ensuring the best use of time; using knowledge and judgement to help the organisation achieve its priorities.
3. Provide effective and efficient high-level support in the management of correspondence, including inbox management, acting on emails as necessary and, using a high level of judgement, deciding on appropriate actions.
4. Draft substantive responses on behalf of the Managing Director / Director of Corporate Services / Programme Director; ensuring that these are of a high quality and that the use of English is exemplary.
5. Work closely with the office of the Authority chair, Camden chief executive, board of London Energy Ltd, Members' offices and colleagues in the Authority to ensure close coordination with relevant leaders on delivering the Authority's responsibilities.
6. Represent and communicate on behalf of the Managing Director / Director of Corporate Services / Programme Director - internally and externally.
7. Maintain political awareness, sensitivity, confidentiality and discretion to address these appropriately and ensure extremely high levels of customer service are delivered.
8. Proactively support the Managing Director / Director of Corporate Services / Programme Director in ensuring that strong relations and coordination are maintained with constituent boroughs and wider organisations.
9. Coordinate planning for and follow up from Corporate Leadership Team meetings.
10. Proactively work with others across the organisation to request information, commission advice as needed and follow through to ensure they are delivered and are in an appropriate format.
11. On behalf of Managing Director / Director of Corporate Services / Programme Director develop briefings and presentations.
12. Advocate new ways of working and provide innovative and imaginative solutions to support the Managing Director / Director of Corporate Services / Programme Director.
13. Carrying out business management duties such as dealing with purchase orders and administering daily variation reports.
14. Supporting the wider organisation with any administrative / project support type activity.

Essential Experience Required:

1. Good knowledge and understanding of the roles and functions of local government.
2. Current knowledge and understanding of the national and local political environment.
3. Understanding of confidentiality and Data Protection and Information Security issues.
4. Excellent organisation skills and the ability to effectively multi-task.
5. High levels of initiative in the initiation of activity and commissioning of work to others.
6. Strong literacy and numeracy skills and the ability to research and analyse information.
7. Excellent working knowledge of Microsoft Office programmes and the ability to quickly learn and adapt to changing use of IT.
8. Ability to communicate effectively, negotiating and influencing with a wide range of stakeholders.
9. Ability to work flexibly, balancing competing priorities.
10. Ability to work under pressure, whilst maintaining strong attention to detail.
11. Ability to work as part of a team and manage the workflow.
12. Experience of working directly with senior officers in a support capacity.
13. Experience of working with multiple stakeholders, including elected Members and other senior officials.
14. Ability and experience to tailor / establish PowerPoint presentations.

Additional information to note:

This post is hybrid (2-3 days per week are required in the offices).

The closing date for this position is 31/05/2024.