Executive Legal Assistant

TN United Kingdom; Swansea; On-site; GBP 25,000 - 45,000

Job description

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Join Us in building a legacy brand!

Position: Executive Legal Assistant
Contract: 12 months Fixed Term (with the view to extend upon performance)
Location: Onsite: Swansea HQ
Start: ASAP

Welcome to AU Vodka, where ambition and drive meets passion, and every idea has the power to transform the way we are disrupting and mixing up the drinks and spirits industry.

Are you ready for the challenge and to be part of something extraordinary? Here at Au Vodka, we're not just content with being the number one flavoured vodka brand in the UK, but we're spirit-ed in building & crafting a revolution. We're on a mission to redefine Vodka and inspire a new generation, disrupt, and build a truly global brand. Apply now to understand what's going down in Swansea.

In our fast-paced environment, creativity thrives, and challenges are seen as opportunities for growth. We believe in pushing boundaries, thinking outside the box, and challenging the norm. If you're someone who thrives on innovation, collaboration, and making a real impact, then you've come to the right place.

At AU Vodka, we're not just offering you a job; we're inviting you to create and inspire, with other visionaries, grafters, and doers. Together, we'll shape the future and leave a legacy that breaks barriers.

Are you ready to unleash your potential and be part of something bigger than yourself? Join us at AU Vodka, where every day there's any opportunity to #showyourmetal

Why Join Our Team?

We believe in creating a workplace where passion meets purpose, and where every individual feels valued and rewarded. Here’s what makes us stand out:

Early Finish Fridays: Wrap up your week early and jumpstart your weekend because work-life balance matters.

Freshly Made Meals: Enjoy the perks of an in-house chef crafting delicious, fresh breakfasts and lunches daily. Nourish your body while you focus on fuelling your career.

State-of-the-Art Office: Work in a modern, thoughtfully designed workspace with convenient onsite parking—because your environment should inspire your best work.

All Win Together, Lose Together Bonus: Celebrate our shared successes with a companywide bonus. We're in this together, through every triumph and challenge.

Your Birthday, Your Day: Take your birthday off to relax, recharge, or celebrate however you want—because you deserve it.

Epic Launch Parties & Events: From product launches to unforgettable team celebrations, we love to mix hard work with fun!

Enchanted Maternity & Paternity Leave: Welcoming a new family member is magical. Our enhanced leave ensures you have the support and time you need during this life-changing moment.

When you join us, you're not just taking a job—you’re stepping into a community that celebrates success, fosters growth, and values every individual. Come be part of something extraordinary.

Role Overview

As our Executive Legal Assistant to Head of Legal, you will be working closely with and playing a crucial role in supporting our Head of Legal. You will be handling key legal administrative tasks to ensure smooth operations of our legal team. We are looking for a friendly, proactive, organised and hardworking individual. You will need to be confident, have good people skills, and have a willingness to go above and beyond. The position requires excellent oral and written communication skills, exceptional organisation skills, an ability to prioritise workload, as well as an advanced knowledge of Microsoft Office packages such as Word, Excel and PowerPoint. This will be a busy but exciting role working within our legal team who will support you in your own development.

Responsibilities

• Monitoring, reviewing and responding to emails, and extracting any work from emails to be added to our Head of Legal’s ‘to-do’ list.
• Managing our Head of Legal’s ‘to-do’ list/workstream, diarising/prioritising reminders of outstanding issues/tasks and ensuring that these are followed up.
• Attending regular meetings with our Head of Legal to discuss actions, priorities, expectations, and future planning.
• Extensive diary management, coordination of meetings and booking travel.
• Liaising with and acting as a key point of contract for other internal teams, as well as seeking updates on their current work and relaying these to our Head of Legal.
• Production of reports, such as those summarising important terms of our various legal contracts.
• Liaising with key external contacts and arranging electronic signature of agreed contracts, such as those relating to our celebrity endorsements, sponsorships, collaborations, and distribution.
• Managing paper and electronic filing.

Qualifications and Skills

Essential Criteria

Qualifications:

• An LLB, or Bachelor of Laws degree or equivalent

Skills:

• Exceptional organisational skills and the ability to prioritise and handle multiple tasks simultaneously.
• Strong interpersonal skills with the ability to build and maintain relationships with internal teams and key external stakeholders.
• Excellent communication, written English and grammar skills.
• Knowledge of Microsoft Office, and other commonly used office applications.
• Exceptional attention to detail and a high level of accuracy in work.
• Sound judgement and decision making/problem solving skills.
• The ability to take personal responsibility, and display discretion when dealing with confidential/sensitive information.
• The ability to work and collaborate effectively and efficiently within and with other teams.
• A confident and friendly manner with a sense of humour.
• A hard-working ethic and be able to meet deadlines.
• Have a keen interest in Legal and willingness to learn.

Previous experience providing executive-level support.

Au Vodka: Redefining Spirits with Style & Sparkle!

One of the fastest-growing spirit brands in the UK, Au Vodka is turning heads with its iconic shiny gold bottles and handcrafted pewter labels ️. We’re here to shake up the traditional alcohol market , offering a bold, fresh alternative that stands out from the crowd.

With a highly engaged social media fam and a standout online presence, we’re not just a brand – we’re a movement. Now, we’re setting our sights even higher , gearing up to take the world by storm.

At Au Vodka, we believe in a workplace culture that fuels creativity and big ideas . We’re on the lookout for open-minded, resourceful individuals who are ready to join our exciting journey and help us keep raising the bar!

Are you ready to be part of something extraordinary? Let’s grow together!