Executive Assistant to the Vice President Strategic Engagement and Chief of Staff to the President

PRS00397

President’s Team

£45,700 - £55,240 per annum

South Kensington Campus - Hybrid

Full time - Open ended

About the role

An exciting opportunity has arisen for an experienced Executive Assistant to join the Office of the President. The postholder will support the effective and efficient running of the President’s Office within a complex internal and wider higher education environment.

What you would be doing

You will be responsible for providing executive level support to the Vice-President (Strategic Engagement) and Chief of Staff to the President, including diary and travel arrangements, gathering information to help inform effective communication, coordinating administrative processes and acting as a point of contact for enquiries. You will also provide efficient administrative support for a range of strategic, operational and communications activities, to ensure the efficient coordination of the day-to-day business and longer-term planning of the President’s Office.

Topics covered will be wide-ranging, and there is likely to be a high level of confidentiality in the work. You will be comfortable managing a varied workload, working at pace and managing changing priorities with a range of timeframes.

Given the seniority of the President, you will be a significant ambassador for Imperial, and so must be mindful of personal and organisational reputation at all times. The role requires close working and liaison with a wide pool of internal and external stakeholders and members of senior leadership, including close working relationships with the Provost’s Office.

What we are looking for

The postholder must have proven experience of providing executive support to senior/Board level staff and experience of managing and completing multiple tasks alongside each other. Your duties and responsibilities will include:

• providing pro-active executive support and administrative service to the Vice-President (Strategic Engagement) and Chief of Staff to the President, including complex diary and travel arrangements.
• amassing and analysing a wide range of information and data effectively and proposing options and/or recommendations.
• servicing meetings and committees chaired by the Vice-President (Strategic Engagement) and Chief of Staff to the President.
• providing varied and responsive administrative and project management support.
• managing the President’s Office annual general budget by means of forecasting and thorough oversight across the year, identifying any issues and providing solutions.
• managing Presidential events, including lunches/dinners, and supporting Heads of Department events, external visits and other events or meetings as necessary.
• Being responsible for the organisation of HR processes for recruitment, inductions, the Annual Review Conversation (ARC) and pay review processes for the Vice-President (Strategic Engagement) and Chief of Staff to the President’s direct reports.

What we can offer you

• The opportunity to contribute to work on a variety of projects and further develop project management, financial management, committee servicing and communications skills.
• The opportunity to join or continue your career at a world-leading institution
• Sector-leading salary and remuneration package (including 39 days leave a year)

Further information

Interviews will be held on the 28th November 2024.

Successful candidates will normally be appointed at the starting point of the salary scale.

If you require any further details on the role please contact: Kathryn Clark - kathryn.clark@imperial.ac.uk

Available documents

• Download: Employee Benefits Booklet.Pdf
• Download: Executive Assistant Job Description.Pdf

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.