Executive Assistant to the Group Supply Chain Director

Executive Assistant to the Group Supply Chain Director

Frimley Based (Mainly remote with occasional site visits)

£26.70 per hour Umbrella OR £23.53 per hour PAYE Inside IR35

3 Month Contract initially.

This is a great opportunity to work within one of the UK's leading Defence organisations based in Frimley. Mainly remote with occasional site visits.

Typical Duties Include:

• Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
• Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive has all relevant background information needed.
• Manage all incoming communications (mail, telephone calls, and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
• Ensure efficient management of the Executive's diary, including scheduling appointments, travel itineraries, and accommodation requirements, ensuring optimum use of the Executive's time.
• Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
• Manage and process the Executive's expenses/invoices, including budget management where directed by the Executive.
• Support and/or deliver additional delegated responsibilities on behalf of the Executive (e.g. Data lead, SHE, BCM, etc.).
• Coordinate team project and cyclical activity into an integrated plan and schedule, providing business support to align and integrate work plans.
• Perform ad-hoc project work as directed by the Executive.

Knowledge:

• Experience providing Confidential/Executive Assistant support to an Executive, or significant experience providing an administrative service.
• Experience building and maintaining effective and professional relationships with senior Executives and stakeholders at all levels within an organisation.
• Thorough understanding of handling confidential information/issues and recording/storing this information appropriately.
• Good understanding of the Company, its structure, and relevant procedures.
• Knowledge of key senior stakeholders for the executive, including an awareness of the Management/Leadership team.
• Strong administrative skills, including documentation preparation for Business Management Committee/Functional Council meetings.
• Excellent IT Skills - Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel) and ability to touch-type.
• Experience using digital communication mediums.
• Good working knowledge of relevant company IT systems.
• Strong problem-solving skills, able to identify problems through analysis and recommend solutions.
• Demonstrable SMART (Specific, Measurable, Achievable, Realistic, and Timed) time management skills.
• Effective communication skills, with the ability to communicate with tact and diplomacy with all levels of internal and external stakeholders.
• Able to articulate information logically and concisely appropriate to the intended audience.
• Capable of managing confidential and sensitive information with tact, total discretion, and sensitivity at all times.

For more information, please contact Lauren Morley at JAM Recruitment or click apply.