Executive Assistant to Partners, Residential Development

Reference No 31110

Job Title: Executive Assistant to Partners, Residential Development

Type: Permanent

Salary: Competitive

Division: Residential

Department: Head of Residential Development (10000039)

Location: 55 Baker Street

Knight Frank is looking to hire an Executive Assistant to join our Residential Development department at 55 Baker Street.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ offices across 50 territories.

Role:

Based in our Global HQ on Baker Street, the Executive Assistant will work within the Residential Development department, providing EA support to the Head of Residential Development and Head of London New Homes. The role is required as a right-hand person, supporting them with the smooth running of their day-to-day activities and lending help to the department as a whole. Confidentiality is crucial to this role.

Responsibilities:

• Being the first point of contact for the Partners with colleagues across the business, Sub-Divisional Heads, Board members, and the team.
• Extensive senior-level support, acting as a natural extension of the Partners' day-to-day activities.
• Carrying out all EA duties in a discreet, diplomatic, and efficient manner to reflect the brand and the department.
• Working exceptionally closely with both Partners to anticipate their needs and help prioritize requests for time and attention from all areas of the business.
• Proactive diary management, organizing and minuting meetings, document production, and travel arrangements – domestic and internationally.
• Preparation for meetings, ensuring that the Partners have all relevant documentation ready for pre-reading.
• Setting up appraisal meetings with direct reports; ensuring all documentation is complete before and after the appraisal.
• Preparation for relevant board meetings, including ensuring subsequent actions are dealt with in a timely manner and papers are collated and sent out well ahead of the meeting.
• Reviewing Board papers, ensuring minutes are reviewed, and ensuring the Partners carry out their actions before the next meeting.
• Maintaining strong connections and partnerships throughout the organization.
• Building trustworthy relationships among stakeholders, internal teams, and external contacts, and providing the Partners with necessary business intelligence including feedback from departments.
• Proactively building rapport and nurturing an effective relationship with the EA network at Knight Frank.
• Providing support to the Senior EA, as well as the Project Marketing Service line where/when required.

Key Experience Required:

• 5 years+ EA experience.
• Experience at board level with minute taking being essential.
• Excellent IT skills with knowledge of Microsoft Office.
• Excellent verbal and written communication skills.