Executive Assistant to Chief Executive

Surrey and Borders Partnership NHS Foundation Trust has an exciting opportunity to recruit an exceptional Executive Assistant to work directly with the Chief Executive.

This is a rewarding, high-paced role that will suit someone who is looking to work professionally, independently and confidently as part of a proactive Chief Executive's Office on administrative and secretarial tasks, seeking to continuously improve efficiency and effectiveness. The successful candidate will work in a busy, dynamic and complex environment as part of the Chief Executive's Office, and will have the opportunity to establish and develop effective working relationships with a wide range of internal and external stakeholders. Through assisting the Chief Executive and their office with day-to-day and forward planning support, and by providing high-quality, professional administration and secretarial support, the successful candidate will aid the delivery of the Trust's strategic ambitions and play a key role in the governance of the organisation. The ideal candidate will have exceptional planning, attention to detail and organisational skills and will be motivated to make a difference through providing outstanding support to our Chief Executive and their office.

The successful candidate will be primarily based at our Leatherhead Hub, 18 Mole Business Park, KT22 7AD, with limited opportunity for remote working.

Main duties of the job

The Executive Assistant to the Chief Executive will be the first point of contact for the Chief Executive's Office. The postholder will proactively manage all incoming correspondence and queries, ensuring these are answered and dealt with appropriately and in a timely and confidential manner, being aware that correspondence can be complex and may require sensitive listening and response skills. The postholder will be responsible for managing the Chief Executive's complex diary and commitments, both on a day-to-day basis and forward planning to foresee and resolve issues. The postholder will be required to complete tasks at a high-quality, professional level to contribute to the sound governance of the organisation, and will be responsible for the Trust's Executive Board committee, providing all relevant administration in a clear, professional and confident manner. The postholder will work as part of the Governance Team; however, must be confident and skilled to work independently with a high level of autonomy and integrity, and be able to use exceptional initiative, professional astuteness and compassion when completing tasks and engaging with internal and external stakeholders.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the Top 10 Mental Health, Learning Disability and Community Trusts to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.

We look forward to receiving your application!

Job description

Job responsibilities

Please check the job description & person specification document for more information on the requirements for this job.

Person Specification

Qualifications

Essential

• Degree or equivalent experience
• Minute taking course, RSA 2 or 3 in Typewriting, or equivalent demonstrable competence

Experience

Essential

• Experience working as an Executive Assistant or senior assistant supporting colleagues at Senior level
• Experience of minute taking, preferable at high level Governance and Senior/Board meetings
• Experience of developing best practice systems and processes to support a busy and Senior office
• Experience of working under pressure and to tight deadlines in a fast paced office environment
• Experience of dealing with complex, challenging and sensitive situations, with professional astuteness and compassion
• Experience of working in a public facing environment and engaging with a wider range of stakeholders
• Proficient in using Microsoft packages e.g. Outlook, Word, Excel etc.

Desirable

• Experience of working within an NHS environment (desirable)

Employer details

Employer name

Surrey and Borders Partnership NHS Foundation Trust

Address

Leatherhead Hub
18 Mole Business Park
Leatherhead
KT22 7AD

Any attachments will be accessible after you click to apply.

325-6888107-CORP