Executive Assistant to CFO - Maternity Cover

Charlotte Tilbury Beauty; London; Hybrid; GBP 30,000 - 60,000; Full time

Job description

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About The Role

The Executive Assistant's primary role is to be ‘right hand person' to the Chief Operating and Financial Officer and Global Director of Supply Chain. The individual has to be able to understand the importance of prioritising meetings, manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.

The Executive Assistant will be required to support both leaders with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.

As an Executive Assistant you will

• Accountable for diary and inbox management, ensuring that the two leaders' time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact; taking a strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance.
• Prioritise and plan diaries/mailboxes, taking a forward thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritised.
• Ensure the production of timely briefings, presentations and notes to the leadership team from meetings (as appropriate).
• Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatherings.
• Manage Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoices.
• Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working.
• Assist with external commitments.
• Help to facilitate the feedback from employee engagement surveys in parallel with the people team and ensure it is prioritised as part of the leaders agenda on a bi-annual basis.
• Facilitate team initiatives such as monthly team meetings, social events, team offsite days and team recognition awards.
• Be a key point of contact for Finance and Supply Chain teams if they have any queries.

Who You Will Work With

Ensuring there is an effective working relationship between the Executive Assistant, the Chief Operating and Financial Officer and Global Director of Supply Chain and managing the dynamic between the two leaders. Liaise with the Executive Team, Finance and Supply Chain Senior Leadership Teams and the Executive Assistants network in order to achieve objectives within the role.

About You

• Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities.
• Excellent written and oral communication skills.
• Demonstrated ability to work in a fast paced environment and proven ability to manage senior stakeholders.
• Demonstrated experience of dealing with highly confidential information.
• Ability to balance long term projects with the urgency of immediate demands.
• Excellent workload prioritisation.
• Strong presentation skills and the ability to convey complex messages succinctly and convincingly.
• Experience of giving, receiving and acting upon constructive feedback.
• Able to act with integrity.
• A high degree of emotional intelligence.
• Ability to work flexibly, particularly under pressure.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves.
• We're a hybrid model with flexibility, allowing you to work how best suits you.
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday.
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey.
• Financial security and planning with our pension and life assurance for all.
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues.
• Bring your furry friend to work with you on our allocated dog friendly days and spaces.
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!