Executive Assistant to CFO

ABOUT US

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.

We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.

Your responsibilities will include:

• Provide pro-active diary and email management for the CFO, ensuring all correspondence is addressed promptly and efficiently. Prioritize urgent items and manage conflicting requests. Coordinate and book both external and internal meetings, ensuring all necessary resources are arranged.

• Collect, organize, and prepare materials for team meetings, presentations, and other key events (ppt presentations, minutes of team meetings, etc.).

• Organize and manage travel arrangements, including booking flights, accommodations, and visas. Ensure all logistics are handled, and proactively anticipate potential changes to the travel schedule.

• Organize and coordinate internal and external events, offsite meetings, and team-building activities. Handle all aspects, including diary management, catering, logistics, travel arrangements, and related expenses.

• Complete and submit all expense claims for senior management.

• Provide secretarial and administrative support to the CFO and senior management.

• Actively respond to and act upon various ad-hoc requests from the CFO and other senior management members.

• Liaise with internal and external stakeholders on behalf of the CFO. This may involve coordinating meetings, handling sensitive communication, and ensuring positive relationships are maintained.

Professional knowledge and expertise:

• Minimum of 7 years experience as a Personal or Executive Assistant, ideally supporting senior management or C-suite executives.

• Strong attention to detail and focused on quality.

• Ability to handle sensitive and confidential information with discretion and confidentiality.

• High level of verbal and written communications skills, with the ability to interact with senior leaders.

• Experience of travel planning, expense claims and diary management.

• Highly proficient in MS Outlook, PowerPoint, Excel and Word.

• Ability to multitask and prioritize daily workload.

• Strong planning, organizational and time management skills.

• Ability to think ahead, anticipating the needs of senior management and proactively taking action.

Supporting skills:

• Ability to work autonomously and take accountability over your work, ensuring high quality work.

• Team orientation and ability to build relationships with peers, the executive committee and other key stakeholders.

• Personal drive and commitment.

What we offer

We put you in control of your career.

We give you a competitive package.

We help you perform at your best.

We help you make a difference.

We give you the freedom to be yourself. We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.

If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.

Don’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.