Executive Assistant to CEO

To ensure the provision of an effective high-quality and responsive secretariat service to the Chief Executive, Directors, and Trustees, and well-presented corporate office service.

The post holder is also responsible for the line management of the Executive PA to the CNO / CFO. This post requires the highest levels of standards, confidentiality, probity, and a high level of initiative and personal judgment.

What are the Responsibilities of this Executive Assistant to CEO role?

• Provide high-quality personal secretarial and administrative support to the Chief Executive Officer and Directors.
• Ensure effective communication, including that which is business sensitive, to all levels of staff within the Hospital and to external parties. Ensure effective sensitive and appropriate internal and external communication at all times. Direct press inquiries as appropriate.
• Ensure the delivery of a high-quality Corporate 'front of house’ at all times: delivery of the highest standards of courtesy and service; handle telephone inquiries promptly and effectively, and welcome visitors while catering to their needs. Assist with the management of meeting room bookings and loan of corporate laptops.
• Effectively and appropriately handle correspondence on behalf of the Chief Executive Officer and Directors.
• Preparation and circulation of all HMB, Heads of Department meeting packs, and documentation necessary to support the CEO at Trustee Boards and the Brampton Trust.
• Take extensive minutes for meetings scheduled during normal working hours and in the evening.
• Draft high-quality reports for the Chief Executive Officer and Directors, including researching, analyzing, evaluating, and presenting information.
• Assure the highest professionalism and image of the Corporate office at all times.
• Ensure effective organization of robust office systems and associated arrangements to meet secretariat needs and deliver the highest standards and compliance with appropriate standards, for example, audit, records management, and Care Quality Commission.

Am I the right person for this Executive Assistant to CEO role?

• Degree level or equivalent experience.
• Excellent track record of providing secretariat services to a Board, Executive team, or senior clinicians.
• Extensive experience in PA/Secretarial roles at a senior level, including managing complex diary commitments.
• Demonstrable experience in managing staff.
• Experience in budget management.
• Excellent interpersonal, influencing, and negotiating skills.
• Excellent written and verbal communication skills.
• Excellent planning and organizational skills with the ability to respond effectively to multiple priorities.

This vacancy also offers excellent benefits.