Executive Assistant to C-suite

Cielo Project; Uxbridge; On-site; GBP 60,000 - 80,000; Full time

Job description

This is our philosophy. This is our momentum. This is your opportunity.

At APCOA, we are not just managing parking spaces – we’re pioneering the future of urban mobility and smart city solutions. With a presence in 12 countries, over 12,000 locations, and more than 50 years of operational leadership, we are Europe’s largest parking and mobility services provider.

And now, we’re entering a bold new chapter.

With the launch of our newly formed Group HQ in West London, we are transforming from a collection of high-performing local business units into a truly enterprise-led, future-fit organisation — one that retains its entrepreneurial spirit while unlocking the power of scale.

Job Description

The Executive Assistant will provide high-level administrative support to C-suite executives in a fast-paced parking company, ensuring seamless management of schedules, travel, and communication. This role involves coordinating meetings, handling confidential information, and assisting with key projects to drive operational efficiency and support business growth.

Key Responsibilities

• Provide comprehensive administrative support to C-suite executives, including calendar management, meeting coordination, and travel arrangements.
• Organize and manage executive meetings, events, and special projects across departments, ensuring deadlines and deliverables are met.
• Serve as a communication liaison, handling correspondence, stakeholder relations, and maintaining confidentiality.
• Manage expense reports, office budgets, and ensure the efficient processing of invoices and financial records.
• Support operational efficiency through document preparation, filing, and assisting in streamlining business processes.

Qualifications

Experience

• Minimum of 5 years of experience in an Executive Assistant or administrative role supporting senior leadership in a corporate environment.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Advanced proficiency with office software (Microsoft Office Suite, Google Workspace, and project management tools).
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and problem-solving skills.

Personal Attributes

• Proactive, resourceful, and solution-oriented.
• High level of professionalism and ability to work independently.
• Flexible and adaptable to changing priorities in a fast-paced environment.

Education

• A bachelor's degree in business, management, or a related field is preferred but not required.

Additional Information

At APCOA, we see beyond the parking space. We see a world where mobility is intelligent, sustainable, and seamlessly integrated into daily life.

Our new Group HQ is more than a physical space — it’s the heartbeat of a new enterprise, where high-impact leaders shape the future.

If you’re ready to apply your expertise to meaningful challenges and help transform an industry —join APCOA Group HQ. Let’s build what’s next.

APCOA Group HQ is an equal opportunity employer. We welcome and encourage applicants from all backgrounds to apply.