Executive Assistant - Supporting CIO & CMO

We are PZ Cussons. Our purpose is For everyone, for life, for good.

Sustainability and the wellbeing of people, families and communities everywhere are at the heart of everything that we do.

Since our founding in 1884, we have been creating products to delight, care for and nourish consumers. Across our core categories of Hygiene, Baby and Beauty, our trusted and well-loved brands include Carex, Cussons Baby, Sanctuary Spa and St. Tropez.

POSITION SNAPSHOT

Job Title: Executive Assistant, Growth Markets

Location: London, UK

Job Type: Full-time, Permanent

WHO ARE WE

PZ Cussons is a FTSE250 listed consumer goods business, headquartered in Manchester, UK. We employ around 2,600 people across our operations in Europe, North America, Asia-Pacific and Africa. Since our founding in 1884, we have been creating products to delight, care for and nourish consumers. Across our core categories of Hygiene, Baby and Beauty, our trusted and well-loved brands include Carex, Childs Farm, Cussons Baby, Imperial Leather, Morning Fresh, Original Source, Premier, Sanctuary Spa and St. Tropez.

Sustainability and the wellbeing of our employees and communities everywhere are at the heart of our business model and strategy, and captured by our purpose: For everyone, for life, for good.

If you want to join a business in transformation with exciting growth plans and the opportunity to work flexibly with a 2-3 days hybrid policy and finish at 1pm every Friday, apply to work for us today!

The Role:

We are seeking a highly organised and proactive Executive Assistant to support two key members of our senior leadership team including the Chief Growth & Marketing Officer. The successful candidate will be responsible for providing high-level administrative and organisational support, ensuring efficient operation of the executive's office, and facilitating communication and coordination across various departments. This role requires a professional with exceptional organisational skills, discretion, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities:

• Extensive diary and Calendar Management responsibilities:
  • Manage and maintain the executive's calendar, scheduling appointments, meetings, and conferences.
  • Coordinate travel arrangements, including booking flights, accommodation, and transportation.
  • Organise internal and external meetings, including preparation of agendas, materials, and minute-taking.
• Communication:
  • Act as the primary point of contact for the executive, handling correspondence, emails, and occasional phone calls.
  • Draft, review, and format documents, presentations, and reports on behalf of the executive(s).
  • Liaise with internal departments, clients, and stakeholders to facilitate smooth communication and collaboration.
• Project Management:
  • Assist with the management of key projects, tracking deadlines, and ensuring timely completion of tasks.
  • Conduct research, compile data, and prepare reports for executive decision-making.
  • Coordinate and follow up on action items resulting from meetings.
• Administrative Support:
  • Maintain and organise the executive's files, records, and documentation.
  • Handle confidential information with the utmost discretion.
  • Support in the preparation of financial reports, budgets, and expense claims.
  • Take minutes for key meetings.
• Other Responsibilities:
  • Organise and coordinate events, conferences, and team activities as required.
  • Provide general administrative support to other members of the global senior leadership team when necessary.
  • Own the organisation and delivery of monthly department meeting.
  • A strong understanding of global business units, supporting with global events and projects.

Key Skills and Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality and discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Excellent interpersonal skills, with the ability to build relationships at all levels.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.

Desirable:

• Experience working in FMCG, Beauty, Personal Care industries.
• Experience booking foreign travel, including managing visa/work permit requirements.
• Familiarity with project management.

Please note that we are not able to offer visa sponsorship or assist with relocation support for this role. Applicants must have the right to work in the country where this role is located before applying.

Equal Opportunities:

At PZ Cussons, we value diversity and make sure everyone feels included. We want our team to reflect society and our global customers. We welcome applicants from all backgrounds and your unique perspective helps us develop brands and create new products for our consumers.

If you need extra support during this process, please inform us so that we can accommodate your needs appropriately. It is important to us that all candidates feel recognised and have a good experience with PZ Cussons as part of our commitment to inclusivity.

PZ Cussons is big enough to make your mark, small enough to make it yours. Apply to join us!