Executive Assistant (Remote)

The Productivity Institute, LLC; Newcastle upon Tyne; Remote; GBP 30,000

Job description

Executive Assistant (Remote) - 12 month FTC

Location: Newcastle Upon Tyne, NE12 8BU

Full Time, Maternity Cover

Salary: £30,000pa

Working Hours: 40hrs between Mon Fri

Holidays: 21 days plus bank holidays

We have an excellent opportunity for a Virtual Executive Assistant to join our fast-paced Newcastle Team. This role is a 12-month contract to cover maternity leave, and you will focus on assisting the Operations Director. The successful candidate will support them with a variety of administrative activities in a very dynamic working environment.

We're looking for a motivated Executive Assistant, who is passionate and committed to making a difference, with great attention to detail and an outstanding sense of confidentiality.

What We Need You For

As the Executive Assistant to our UK Chief Operating Officer, you will play a pivotal role in ensuring the smooth and efficient operation of our organization. Your responsibilities will include:

• Strategic Support: Provide high-level administrative and strategic support to the UK COO, helping them manage their time, priorities, and tasks effectively.
• Calendar Management: Efficiently manage the COO's calendar, including scheduling meetings, appointments, and coordinating travel arrangements.
• Communication: Serve as a gatekeeper and the first point of contact between the COO and internal/external stakeholders, ensuring clear and professional communication.
• Documentation: Prepare and review documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Project Support: Assist in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.
• Travel and Expense Management: Handle travel arrangements, accommodations, and expense reports efficiently and cost-effectively.

What You Need To Know

To excel in this role, you should possess the following qualifications and skills:

• Experience: Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.
• Organization: Exceptional organizational and multitasking abilities to manage complex schedules and tasks effectively.
• Communication: Excellent verbal and written communication skills, including professional email etiquette.
• Tech-Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and the ability to adapt to new software and tools quickly.
• Discretion: High level of integrity and the ability to handle sensitive and confidential information with discretion.
• Initiative: Proactive and self-motivated with the ability to anticipate the needs of the COO and take initiative.

What Qualities We Are Looking For

• Professionalism: Maintain a polished and professional demeanor, representing the COO and the organization with integrity.
• Adaptability: Thrive in a fast-paced environment and adapt to changing priorities seamlessly.
• Team Player: Collaborate effectively with colleagues and support a positive and inclusive workplace culture.
• Problem-Solving: Exhibit strong problem-solving skills and the ability to handle challenges with a solutions-oriented mindset.
• Time Management: Possess excellent time management skills and the ability to work under pressure while meeting deadlines.

Desirable

• Bachelor's Degree: A bachelor's degree in a relevant field may be beneficial.
• Previous Industry Experience: Experience in our industry or a related field.
• Foreign Language Skills: Proficiency in additional languages, especially if they align with our global operations.
• Certifications: Any relevant certifications or training in executive support or office management.

Benefits Package: At Verisure, we value our team members and offer a comprehensive benefits package to enhance your experience:

• Enjoy your birthday off as a special treat.
• Embrace an early finish on Fridays.
• Satisfy your cravings at our onsite coffee shop and our canteen.
• Stay active with discounted gym and health club memberships.
• Access private healthcare and MediCash cash plan.
• Unlock a world of freebies and discounts with PerkBox.
• Earn rewards through our employee referral program.
• Enjoy discounts on our alarm systems.
• Contribute to a greener lifestyle with the Cycle to Work Scheme.

About Us

Verisure is Europe's fastest-growing monitored security company and continues to strengthen its presence internationally. More than 4 million families and businesses rely on our innovative technology to protect what matters most to them. We hold the number 1 position in all 10 of our top 10 markets, supported by 30,000+ passionate colleagues. We are people protecting people and we are building an engaged and high-performance Company to become #1. Our rapid expansion and ongoing success is expected to continue. As a result, Verisure is creating new, exciting, rewarding, and impactful positions to support its ambitious growth plan.

Diversity & Inclusion

Verisure is an equal opportunities employer. We recognize the richness that diversity brings and encourage applicants from all backgrounds to apply. We champion an inclusive and collaborative culture and empower all employees to succeed and grow. Please reach out to us if you have any specific requirements throughout the recruitment process; we are happy to help.

Ready to join our team and make your dream job a reality? Apply today and we'll get in touch!

Be you. Be more. Be Verisure.

All employees must complete a DBS check, provided by Verisure to all successful candidates.