Executive Assistant & Project Coordinator (Executive Business Operations)

Executive Assistant & Project Coordinator (Executive Business Operations)

Executive Assistant & Project Coordinator (Executive Business Operations)

ICF is seeking a highly organised and initiative-taking Executive Assistant and Project Coordinator (Executive Business Operations) to join our growing business. The successful candidate will support our HR Business Partners, Business Operations, and Legal team across the UK and wider Europe. The individual will also provide operational administration support to our senior leaders, including the Group Lead for our Europe and Asia (E&A) business. This role is pivotal in ensuring seamless coordination and execution of confidential change management projects across the organisation.

Why ICF?

ICF is a global management consulting services company with over 9,000 full- and part-time employees. At ICF, business analysts and policy specialists work together with digital strategists, data scientists, and creatives. We combine unmatched industry expertise with innovative engagement capabilities to help organisations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future.

Key responsibilities:

• Support with document management and coordinating the signatures for corporate/legal documents.
• Provide comprehensive administrative support to senior leadership and manage confidential information with discretion and professionalism, i.e. scheduling of meetings, travel management, etc.
• Ensure you support the delivery of E&A group-wide communications through associated channels.
• Provide support with the planning and delivery of group and leadership meetings and events (virtual/hybrid/in-person).
• Manage project plans and coordinate meetings related to change management.

Experience:

• Proven experience of 3-4 years in project coordination, administrative, business support, or a similar role.
• Experience with all Microsoft suite tools, i.e. Excel, etc.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Discretion and ability to manage business sensitive and confidential information.
• Proficiency in project management tools and software.
• Initiative-taking, proactive, willing, engaging, and task-driven attitude with a strong ability to get things done.

Preferred Skills:

• Whilst exposure/experience working in HR, business operations environments or similar is highly beneficial for the role, it is not essential.
• Familiarity and/or understanding/exposure with change management processes.

About us:

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

The benefits of joining ICF:

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.

We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.

To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.

We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.

ICF also offers a range of competitive benefits, which include:

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
• Pension scheme with 5% of salary employer contribution.
• Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
• Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.