Executive Assistant - Private Equity

Join a leading private equity fund manager known for excellence and innovation. Our client manages significant assets, and their senior executives are recognised leaders in the industry.

We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to a very senior executive.

As the Executive Assistant, you will play a pivotal role in ensuring our client's senior executive's daily operations run smoothly. This exciting role involves extensive travel coordination, scheduling, managing personal affairs, and handling a variety of administrative tasks. We're looking for someone who is highly organised, proactive, and capable of managing multiple priorities with ease. Please note, this role requires being on call 24/7, although sensible hours are normally maintained.

• Role: Permanent EA
• Salary: £65,000 - £70,000 plus bonus
• Fully office based - 5 days per week in the office
• Hours - 09.00 - 18.00

Key Responsibilities:

• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and detailed travel agendas for both domestic and international trips.
• Calendar Management: Maintain and organise the executive's schedule, including coordinating meetings, appointments, and events. Prioritise and manage multiple calendars.
• Personal Assistance: Handle personal tasks such as managing household staff, overseeing personal property, coordinating family events, and other personal errands as needed.
• Expense Management: Track and reconcile expense reports, ensuring accuracy and compliance with company policies. Manage the budget and financial transactions related to executive travel and personal expenses.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, phone calls, and emails with professionalism and discretion.
• Administrative Support: Prepare reports, presentations, and other documents as required. Maintain confidentiality of sensitive information and files. Cover reception duties as needed.
• Event Planning: Organise events, parties, and social functions for both professional and personal occasions.
• Office Management: Oversee printing, binding, managing databases, and filing systems as appropriate. Implement and maintain procedures and administrative systems.
• Errand Running: Run errands to support the executive and the broader team as necessary.
• Project Management: Assist in special projects and initiatives, ensuring timely completion and high-quality results.
• Problem Solving: Proactively address issues and resolve conflicts, ensuring minimal disruption to the executive's schedule and commitments.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably in the financial services or private equity industry.

Skills:

• Exceptional organisational and time-management skills.
• Strong attention to detail and ability to multitask.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Attributes:

• Proactive and self-motivated.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to travel and adapt to changing schedules.
• Professional demeanour and a high level of integrity.

What We Offer:

• Competitive salary plus bonus and benefits package.
• Opportunity to work closely with a leading figure in the private equity industry.
• Dynamic and fast-paced work environment.
• Professional development and growth opportunities.

Please email your CV to: Holly.barrett@office-angels.com

If you are a proactive and highly organised individual with experience as an Executive Assistant, preferably in the financial services or private equity industry, we would love to hear from you. Apply now to join our client's team and embark on an exciting career journey!