Executive Assistant & Office Manager

Executive Assistant & Office Manager – Financial Services

Location: Central London (Office-based, Monday–Friday)
Salary: £50,000 - £70,000 DOE + excellent benefits
Working pattern: 5 days in office

Start ASAP – Happy to wait short notice

We are seeking a highly organized and proactive Executive Assistant & Office Manager to support a small, close-knit team within a prestigious financial service in the heart of Central London. This is a dual-role position, providing high-level EA support to directors while ensuring the smooth day-to-day operations of the office. With a strong family feel culture, this role offers a dynamic and rewarding work environment.

Key Responsibilities:

1. Executive Support: Provide high-level EA support to directors, managing diaries, scheduling meetings, preparing documents, and handling confidential correspondence.
2. Office Management: Oversee office operations, suppliers, and facilities to ensure a well-run and professional working environment.
3. Event Management: Organize corporate events, investor meetings, team socials, and off-site activities, ensuring seamless execution.
4. Travel Coordination: Arrange complex international and domestic travel, including visas, itineraries, and accommodation.
5. Administrative Oversight: Handle expenses, invoices, office budgets, and supplier contracts.
6. HR & Onboarding Support: Assist with onboarding new hires, managing office policies, and maintaining a positive office culture.
7. Stakeholder & Client Liaison: Act as the first point of contact for key clients, investors, and external stakeholders.

What We’re Looking For:

Desirably seeking a proactive, highly organized, and professional individual who thrives in a fast-paced environment and enjoys working in a small, collaborative team. The ideal candidate will be a natural problem-solver with a strong ability to multitask and anticipate needs before they arise.

1. Proven experience as an EA & Office Manager within financial services, advisory, or a similar corporate environment.
2. Strong ability to manage complex diaries, travel schedules, and high-level administrative tasks.
3. Experience coordinating events, from internal team socials to investor meetings.
4. Highly discreet, professional, and able to handle confidential matters with integrity.
5. Ability to build strong relationships with colleagues, clients, and key stakeholders.
6. Excellent communication and organizational skills, with a keen eye for detail.
7. London-based, with the ability to be in the office full-time, Monday to Friday.

This is an excellent opportunity for an experienced EA & Office Manager who enjoys working in a professional, team-oriented environment while taking full ownership of their role.

If you meet the above criteria and are looking for your next challenge, we would love to hear from you!

REF: OE83354
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