Executive Assistant, Leadership Consulting

Who We Are

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

Additional information on the firm can be found at www.heidrick.com.

What We Do

Heidrick Consulting (HC) serves as the firm’s leadership advisory arm. We are a team that is passionate about enabling a world better led.

The Executive Assistant role is pivotal in providing top-tier administrative and organizational support to the Consulting team. It involves managing schedules, coordinating travel, handling correspondence, and preparing for meetings with a keen eye for detail and policy compliance. This role is not only about individual task management but also about fostering collaboration, upholding firm values, and contributing to the broader team and firm initiatives. The Executive Assistant is a cornerstone for efficient operations, ensuring seamless engagement with clients and colleagues alike, and leveraging technology to maintain and enhance productivity.

Role Responsibilities

Client Impact & Engagement:

• Full administrative support to Partners/Principals/Managers including travel arrangements, expenses (complying to policy)
• Full in-box management to Partners and where capacity allows assisting Principals
• Full calendar management to Partners/Principals/Managers including setting up and prioritising meetings to include interviews, assessment interviews and videoconferences
• Meeting preparation in advance, e.g. workshop materials, logistics, events, printing and binding etc.
• Producing high quality and accurate results in terms of diary management, emails and documents
• Understanding and utilising Latitude where needed, including timesheets, logging campaigns, marketing items
• Understanding and utilising Box to manage and save materials appropriately

People:

• Providing general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate)
• Acting as a role model i.e. always displaying exceptional values, attitudes and behaviours in accordance with the role
• Demonstrating the Values of the Firm
• Displaying the highest ethical standards.

Firm Building:

• Liaising and acting as a point of contact between Heidrick & Struggles and clients – maintaining and developing key professional relationship
• Collaborating with other practice groups across Heidrick & Struggles globally
• Becoming a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its development.

Knowledge:

• Attending relevant meetings to understand business pipeline and project opportunities along with Business Development support
• Attending relevant engagement meetings to understand role as part of the client engagement delivery team
• Understanding systems including Latitude and PeopleSoft as well as Heidrick Gateway, Box, Outlook, Word, Excel, PowerPoint and using the Internet for research purposes
• Understanding and appropriately using business templates and branding
• Understanding and complying with HC processes and administration processes.

Basic Role Qualifications

• High school education/ A Levels required; university degree desired
• Substantial administrative experience in roles requiring strong project coordination
• Proficient knowledge of office software, such as Microsoft Outlook, Word, Excel, PowerPoint, and the ability to learn company-specific software such as Latitude and Box
• Exceptional communication skills, both written and verbal, with a commitment to produce high-quality and accurate work
• Strong organisational and planning skills, capable of managing logistics for meetings and events, including material preparation
• Experience dealing with people at all levels of an organisation, getting and giving often complex and sensitive information in both verbal and written communications
• Team player mindset, ready to provide general office assistance and collaborate closely with other Executive Assistants and engagement delivery teams
• Professional services experience is a plus
• Fluent English – speaking and writing

Preferred Role Qualifications

• Demonstrated business acumen and financial awareness
• Strong attention to detail.
• Other language skills a plus
• Strong interpersonal skills
• Track record of collaborating across diverse teams and practice groups, ideally on a global scale
• Interest and proactive engagement in firm development, including understanding of the firm’s core capabilities
• Involvement in firm-building activities, understanding partner pipelines, and engagement delivery roles.