Executive Assistant - General Counsel

About the role

At Tesco, we believe in the power of spending more time together, face to face, than apart. So, during your working week, you can expect to spend 60% of your time in one of our office locations or local sites and the rest remotely. We also recognise that life looks a little different for each of us. Some people are at the start of their careers, some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. That's why at Tesco, we always welcome a conversation about flexible working. So, talk to us throughout your application about how we can support.

We are currently recruiting an Executive Assistant to partner a member of the executive committee through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.

Ultimately, an outstanding Executive Assistant ensures that exec members' time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.

You will be responsible for

• Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities
• Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally
• Building and maintaining a network to be a valued team member delivering great service to leadership teams
• Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises
• Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented
• Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s)
• Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities
• Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities
• Following our business code of conduct & always acting with integrity, due diligence & confidentiality

You will need

• C-suite level experience essential
• Prior legal experience essential
• Comfortable with governance
• Effective tracking/monitoring of cost centres/budgets
• Knowledge of resource booking systems (travel, venues etc) & basic financial document
• Flexibility required to meet the needs of a fast paced organisation
• MS Office/Outlook
• Highly organised, ability to prioritise effectively
• Accuracy & attention to detail
• Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team
• Administrative skills; multi-tasking is crucial
• Experience of sophisticated diary management and interaction with multiple partners

What's in it for you

We're all about the little helps. That's why we make sure our Tesco colleague benefits package takes care of you - both in and out of work.

• Annual bonus scheme of up to 10% of base salary
• Holiday starting at 25 days plus a personal day (plus Bank holidays)
• 26 weeks maternity and adoption leave (after 1 years' service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
• Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing

About us

Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is 'Serving our customers, communities and planet a little better every day'. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet.

Diversity, equity and inclusion (DE&I) at Tesco means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we're a place where Everyone's Welcome. We're proud to have been accredited Disability Confident Leader and we're committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support we can offer, please click here.