Executive Assistant for Sales and Trade Marketing

Executive Assistant for Sales and Trade Marketing

Company Description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella, Tic Tac, Ferrero Rocher, Raffaello, Kinder Bueno and Kinder Surprise. As the love for our brands continues to grow, so too does our global reach. Represented in more than 50 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? 40,000 dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them.

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:

Are you an organized and proactive professional with a passion for supporting business leaders? Do you excel in a fast-paced, dynamic environment? If so, we have an exciting opportunity for you! We are looking for a talented and motivated Executive Assistant to join our team at Ferrero UK and support the Sales and Trade Marketing Directors.

At Ferrero, we believe in fostering a culture of innovation, growth, and excellence. As an Executive Assistant, you will play a crucial role in supporting the commercial teams, ensuring smooth operations and effective communication. You will have the chance to work with a diverse team of passionate professionals who make our business great!

Main Responsibilities:

1. Calendar Management: Manage the Sales Director and Trade Marketing Director complex calendars, including scheduling meetings, appointments, and travel. Proactively coordinate and ensure the schedules are optimized and aligned with business priorities. Address scheduling conflicts and prioritize time-sensitive tasks.
2. Communication & Correspondence: Screen and manage incoming correspondence (mail) and manage emails prioritizing critical issues and facilitating the flow of communication. Act as the first point of contact between the assigned Directors and internal/external stakeholders, ensuring efficient communication.
3. Meeting Coordination: Prepare and distribute meeting agendas, materials, and presentations. Arrange meeting logistics, such as booking conference rooms, AV equipment, and refreshments.
4. Travel & Logistics: Organize detailed travel itineraries for both domestic and international trips, including flights, accommodations, transportation, and visas. Manage last-minute changes and ensure seamless coordination of travel logistics.
5. Office Management Support: Work closely with workplace management department to facilitate smooth daily operations when required.
6. Project Management: Support on ad-hoc projects, supporting cross-functional integration and contributing to progress and meeting deadlines.
7. Expense Management: Prepare and process the assigned Directors expense reports, reconciling receipts and ensuring proper accounting. Monitor and manage budgets, project expenses, and payments as needed.
8. Vendors Management: Coordinate assigned Directors involvement in external events and board meetings, liaising with external parties and bodies as required. Ensure correct process follow up on system vendor management and invoices associated with any Region Board ad hoc purchase.
9. Back Up: Temporarily supports as back up to the Executive Assistant to Managing Director, Finance, HR and SC Directors in case of absence.

Who we are looking for:

1. Previous experience in similar roles in medium-large organizations.
2. Passion and curiosity are key in this role, along with a learning mindset.
3. Can-do attitude with drive for excellence and improvement.
4. Excellent at multitasking, prioritizing and maintaining very high professional standards when it comes to confidentiality.
5. English language is must-have requirement, any other language is a plus.
6. Proficient with Microsoft Outlook, Excel, PowerPoint, and Word.
7. Experience with SAP (purchase orders, invoicing).

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.