Executive Assistant for CEO (Japanese Speaking)

We are looking for a talented EA (Japanese Speaking) to support the CEO and Executive members.
This role extends beyond typical EA duties, allowing you to actively contribute so that the CEO can focus his time and energy on the most critical tasks.
Your support will directly impact the company’s overall success. Moreover, you’ll earn the trust of the CEO and the executive team through these achievements and you’ll play a crucial role as a key, respected member of the team.

Location: Bristol (Office based)
Salary: Depending on your experience
Hours: 9:00-17:00 (Full-time employment)

Requirements
Key responsibilities:

1. Schedule management and coordination: Understand the CEO's work and business context to accurately prioritise tasks and propose the most effective schedule. Proactive schedule management based on business priorities is crucial, rather than merely reacting to requests. You will also need to quickly and appropriately handle sudden changes in priorities, ensuring that the CEO can focus on critical tasks. Additionally, when decisions are required, you will ask specific and insightful questions to the Chief of Staff to facilitate the best outcomes.
2. Project management and task coordination: Work towards achieving the goals of each business and project managed on a 6-week basis. Actively gather necessary information from relevant parties to prepare the CEO for optimal decision-making. If materials are lacking, quickly supplement them and suggest adjustments to meeting content if necessary. You’ll also ensure the accuracy and appropriateness of documents beforehand, consulting with the Chief of Staff to avoid wasting the CEO's time.
3. Meeting setup and preparation: Take charge of all preparations related to meetings and trips that the CEO attends. Through the creation of the 5 Ps (Purpose, Payoff, Probable Issues, Process, Participants), ensure that meetings are conducted with maximum efficiency. You will anticipate potential issues, propose solutions to the Chief of Staff when necessary, and prepare to resolve them in advance so that meetings run smoothly. Additionally, you will proactively gather the information needed by the CEO and obtain appropriate feedback in advance to minimise wasted time and facilitate efficient operations.
4. Environment setup and travel arrangements: Ensure that the CEO and Chief of Staff can focus on their work by meticulously organising travel arrangements and eliminating any unnecessary time wastage. Optimise rest and meal times during travel and respond immediately to any unforeseen issues. You’ll also anticipate needs and ensure a conducive working environment, even during business trips.
5. Professionalism as the CEO’s EA: Maintain a constant awareness of return on investment, using the company’s expenses that the CEO incurs appropriately and effectively. Collaborate closely with the finance department to ensure transparent expense management. You should always operate with high ethical standards, setting an example for other employees in terms of expense usage. Furthermore, manage information obtained in the course of your duties appropriately, ensuring you act with the utmost trustworthiness.

Required skills and experience:

• 5+ years of business experience
• Ability to conduct business in Japanese (fluent) and English (Business level proficiency)
• Experience in one of the following areas:
• Roles involving direct interaction with company Executives
• Project Management
• Sales
• High level of autonomy and flexibility, with the ability to adapt in a dynamic environment
• Strong multi-tasking ability and excellent time management skills

Preferred skills and experience:

• Experience working in a startup environment
• Experience in project management or process improvement
• Experience supporting or coordinating with executives
• Ability to effectively coordinate and communicate across multiple departments