Executive Assistant EA to Head of Europe & APAC Global Investment Banking (London)

Executive Assistant to Head of Europe & APAC Global Investment Banking (London)

Join to apply for the Executive Assistant to Head of Europe & APAC Global Investment Banking (London) role at RBC.

What is the opportunity?
To provide highly professional and efficient Executive support to the Head of Europe & APAC Global Investment Banking while undertaking a wide range of administrative and EA duties with minimal guidance.

What will you do?

• Complex diary management, anticipating the requirements and priorities of Head of Europe & APAC Global Investment Banking.
• Effectively managing competing priorities with minimal supervision.
• Manage inboxes for urgent items and for meeting materials.
• Arrange travel and accommodation using online system (Concur) and prepare itineraries.
• Process expenses in a timely manner using online system (Concur).
• Responding in a professional manner to incoming phone calls and relaying accurate information.
• Preparation of materials for key meetings, including agendas, meeting minutes, actions tracking and when required preparation of PowerPoint presentations, Word documents, and Excel spreadsheets.
• Co-ordinating monthly and quarterly submissions to Committee and/or Board meetings, including managing submitters/reviewers in-line with deadlines.
• Events management as required, in-line with strategic priorities, including but not limited to employee engagement events, town halls, off/onsites, and other ad hoc events as required.
• Maintaining organisation charts for all RBC entities in Europe, as relevant for primaries and team distribution lists.
• Maintaining accurate holiday and absence records for primaries and their teams.
• Proactively acts as the Liaison and contact to the Business and Functional partners.

What do you need to succeed?

Must have:

• Collaborative approach with colleagues.
• Hardworking, enthusiastic and professional work ethic.
• Flexible approach to out of hours working.
• Pro-active style and ability to prioritise, to pre-empt and multi-task, with ability to work independently and as a team player.
• Mature, calm, diplomatic and professional approach at all times.
• Experienced EA with ability to work independently.
• Strong organisation skills at all levels involving a high level of attention to detail across all tasks.
• Advanced knowledge of Outlook, Word, Excel and PowerPoint.
• Experience of supporting Executives within Financial Services.
• Strong communication skills (both vocal and written) with tact and diplomacy and ability to converse with senior management.
• Calm and flexible nature in terms of dealing with urgent requests and situations.
• A broad experience of dealing with a wide range of different personalities and workloads.
• Strong organizational skills, attention to detail and problem-solving skills.
• Good time management.
• Advance knowledge of Outlook, Word and Excel.
• Ability to quickly learn internal IT systems.

Nice to have:

• Concur and CRM experience.

What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• Opportunities to work with the best in the field.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• A world-class training program in financial services.

Job Skills: Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing.

Additional Job Details:

Address: 100 BISHOPSGATE, LONDON
City: London
Country: United Kingdom
Work hours/week: 35
Employment Type: Full time
Platform: CAPITAL MARKETS
Job Type: Regular
Pay Type: Salaried
Posted Date: 2025-02-20
Application Deadline: 2025-03-06

Inclusion and Equal Opportunity Employment: At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients, and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.