Executive Assistant and Project Manager for the...

This isn't just a job - it's a chance to make a meaningful impact on the lives of students at Clark University. The Division of Student Success is looking for an Executive Assistant and Project Manager who thrives in an environment dedicated to helping students discover their purpose and experience joy throughout their academic journey. This role goes beyond managing schedules and tracking projects; it's about being a part of a team that supports students as they grow into change agents for a better world.

Key Responsibilities :

Executive Assistant to the Associate Provost for Student Success and Dean of Students :

• Provide critical executive-level support, ensuring smooth calendar management, meeting preparation, and coordination of priorities for the Associate Provost.
• Stay a step ahead by anticipating needs and keeping an eye on what matters most to help the Associate Provost and the Division to stay focused on strategic priorities.
• Handle sensitive communications and requests with discretion and professionalism, serving as a key liaison for internal and external contacts.

Project Management and Coordination :

• Lead the organizational charge in tracking and supporting multiple divisional projects, ensuring alignment with the Division's goals and maintaining momentum across initiatives.
• Support the development of a project management culture within the Division by guiding project leads in honing their organizational and management skills.
• Organize key divisional events, including training programs, workshops, and leadership development.
• Oversee the creation and delivery of marketing and communication assets that reflect the Division's commitment to student success.

Ownership of Key Projects :

• Basic Needs Coordinator : Administer essential programs, including the Swipe Out Hunger initiative and emergency funding distribution, ensuring students have access to the resources they need to succeed.
• Student Success Help Desk Operations Coordinator : Build and manage the new Student Success Help Desk, coordinating staffing, protocol development, and first-tier support for students, families, and campus partners.

Supporting Student Success :

• Help students navigate their personal and academic journeys by working closely with other departments and referring students for additional support when needed.
• Play a role in ensuring that the Division's initiatives resonate with students, fostering a culture where every student feels supported, valued, and empowered.

University and Divisional Collaboration :

• Collaborate on major university events such as orientation, family weekend, and commencement, ensuring smooth logistics that reflect the heart of student success.
• Maintain and update the division's website and social media presence to engage the Clark community and beyond.

Participate in the growth and development of the Center, Division, and Clark University :

• Support key initiatives and experiences within the Division of Student Success and the University, such as opening weekend, orientation, commencement, family weekend, traditional events, etc.
• Serve as a responsible committee representative as requested.
• Attend necessary meetings and inform staff regarding relevant information.
• Promote efficiency and courtesy throughout the University community and ensure consistency with the Division of Student Success mission and values.
• Remain cognizant of the University's mission and identity, the constant promotion of diversity, equity, and inclusion, and the importance of student voices.
• Communicate effectively with your supervisor concerning pertinent unit and / or University matters.
• Other duties as assigned that are within the best interest of the Division.

Requirements :

• Bachelor's degree with 3-4 years of relevant experience, especially in project management or executive support.
• Strong command of Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Exceptional organizational, communication, and time-management skills.
• A collaborative mindset with the ability to anticipate needs, manage multiple priorities, and thrive in a dynamic, student-centered environment.
• Commitment to diversity, equity, and inclusion, with a passion for fostering an inclusive, supportive community.
• Ability to maintain confidentiality and manage sensitive information.

Why Join Us :

At the heart of this role is a simple mission : to ensure that Clark's students not only succeed academically but are empowered to grow in every aspect of their university life. We're building a future where students are joyful, supported, and ready to make a difference in the world. If you're ready to be part of a team that helps students discover their purpose, we'd love to meet you.