Executive Assistant and Project Coordinator (Fixed Term)

Fixed-term: The funds for this post are available for 2 years in the first instance.

We are seeking a highly skilled and experienced Executive Assistant and Project Coordinator to join the prestigious Institute of Astronomy (IoA). You will play a pivotal role in supporting Professor Richard McMahon (Professor of Astronomy).

The key purpose of this role is to coordinate, implement and oversee administrative procedures for the efficient running of the office of Principal Investigator (PI) Professor Richard McMahon at the Institute of Astronomy, University of Cambridge.

The ideal candidate will possess a degree or equivalent qualification and demonstrate practical experience in supporting programme delivery, preferably within a higher education environment. Exceptional communication, organisational, and planning skills are essential for success in this role, as is the ability to work collaboratively within a team.

Benefits

This position offers a competitive salary at Grade 6 (£33,232 - £39,105) full time equivalent per annum, commensurate with the applicant's level of expertise and experience. Please note that salary will be pro rata dependent on the part-time hours agreed. In addition, working at the University of Cambridge presents numerous benefits, including:

1. A supportive and inclusive work environment that fosters collaboration and prioritizes employee well-being.
2. Competitive compensation with automatic service-related pay progression and annual cost of living increases.
3. Generous annual leave entitlement of 36 days, inclusive of bank holidays, for full-time employees (pro rata'd for part-time employees).
4. Extensive maternity, adoption, and shared parental leave entitlement, along with other family-friendly schemes such as workplace nurseries and salary exchange schemes for childcare.
5. Auto-enrolment pension scheme with a generous employer contribution.
6. Travel benefits and retail discounts at over 2,000 local and national stores.
7. Regular meetings with your line manager and an annual development review to support your personal growth.
8. Provision of IT equipment to enable hybrid working, where feasible.
9. Access to University training courses for continuous learning and development opportunities.

This is a part-time, fixed-term position with funding available for 2 years in the first instance, with the possibility of further extension subject to funding. The position will be between 0.6 to 0.8 full-time equivalent, with weekly working hours to be between 21 hours 54 minutes to 29 hours 12 minutes per week, with the exact working pattern and working hours to be discussed during the recruitment process.

The Institute of Astronomy is located at the University of Cambridge on Madingley Road, Cambridge, CB3 0HA.

We welcome applications from individuals who wish to be considered for flexible working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Please complete the application in full, including giving details of 2 referees, which are essential. Please advise referees that where you agree to our contacting referees in advance, references will be requested before the interview week, such contact will be to your referees via our recruitment system.

The closing date for applications is: 23:59 GMT on Thursday 27th February 2025.

Applications will be reviewed after the closing date, and short-listed candidates will be interviewed shortly afterwards.

The post holder will ideally start in March 2025.

We welcome informal inquiries, which can be directed via email to Angela Macharia at departmental.administrator@ast.cam.ac.uk. If you have any questions regarding the application process, please contact HR@ast.cam.ac.uk.

Please quote reference LG44886 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information:

• Further Particulars