Executive Assistant (6-month FTC)

MaxAd Recruitment Ltd; London; On-site; GBP 50,000 - 65,000

Job description

£50,000 - 6 month FTC

In order to continue delivering vital administrative and creative support, an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client's Global Clients division.

This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management, and creative production.

If you thrive in a dynamic environment and have a passion for strategic coordination, we'd love to hear from you.

Key Responsibilities

Traditional Executive Assistant Duties:

1. Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
2. Manage and prioritise executive correspondence, ensuring timely responses and follow-ups.
3. Maintain confidentiality and professionalism when handling sensitive information.
4. Liaise with senior client team leads to schedule meetings, workshops, and events.
5. Assist with organising client entertainment and engagement activities.
6. Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.

Expanded Responsibilities:

1. Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
2. Oversee event logistics, such as setup, registration, audiovisual support, and guest assistance.
3. Act as a content producer, managing production logistics for video shoots.
4. Conduct research on agency communications, announcements, and thought leadership content.
5. Editorialise and publish agency content, ensuring consistency with company guidelines.
6. Manage content tagging, taxonomy, and maintain agency and community pages.
7. Organise leadership briefings on client updates, RFPs, and strategic developments.
8. Collaborate with teams to facilitate global strategic workshop sessions.
9. Draft weekly client press updates and support commercial administration across agencies and procurement.
10. Develop client playbooks to aid onboarding processes for our client's agencies.
11. Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
12. Provide logistical support for client events.

Required Qualifications & Skills
Essential:

1. Must be available during New York (EST) hours, 8:00 am - 6:00 pm / 1 pm - 11 pm BST.
2. Experience working in a creative sector and/or agency environment.
3. Strong expertise in logistics management and end-to-end supply chain coordination.
4. Excellent creative content writing skills.
5. Experience in drafting press releases and managing external relations.
6. High proficiency in Photoshop, Keynote, and PowerPoint.
7. Strong CRM proficiency.

Desirable:

1. Project Management Certification (Prince 2 preferred).
2. Experience in recruitment and talent management.
3. Expertise in drafting client playbooks.
4. Experience in designing and managing surveys.

Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience.
If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client's dynamic global team.