Executive Assistant | 1:1 role at C-suite level

LRA Search; London; On-site; GBP 50,000 - 65,000; Full time

Job description

Executive Assistant to Deputy CEO

Location: London (4 days in the office in Central London)

Salary: Up to £65,000 + discretionary bonus

12 month FTC (maternity cover)

Our client, a leading institution within the art world is hiring an Executive Assistant to the Deputy CEO to join them on a 12 month FTC to cover a period of maternity leave.

In this role, you will be the right-hand support to the Deputy CEO, ensuring seamless executive operations and enabling strategic decision-making across departments. You will oversee executive administration, global sales coordination, and financial tracking while acting as the key point of contact for stakeholders at all levels.

This role requires a candidate with a commercial operational background who is adept at streamlining workloads and working strategically with data to produce reports and enhance operational efficiency.

What You’ll Do

Executive Coordination & Direct Report Management

• Act as the primary gatekeeper for the DCEO, ensuring direct reports are aligned with priorities and objectives.
• Maintain oversight of direct report holidays and ensure coverage for business continuity.
• Coordinate and prepare materials for appraisal meetings, ensuring all documentation is managed efficiently.
• Manage regular check-ins with direct reports and oversee expense approvals on behalf of the DCEO.

Financial & Performance Tracking

• Set up budget preparation meetings and ensure timely delivery of financial data to the DCEO.
• Organise quarterly departmental and regional performance reviews.
• Work cross-functionally to develop reporting frameworks that enhance financial and operational visibility.

Global Sales Coordination

• Structure and facilitate global sales team reviews, ensuring the DCEO is fully briefed.
• Assist in defining and implementing strategic frameworks, including decision matrices and process improvements.
• Support communication around policy changes and global consistency initiatives.
• Oversee global travel coordination in collaboration with regional sales management teams.

Executive Assistance & Strategic Support

• Provide high-level administrative and strategic support to the DCEO, anticipating needs and prioritising effectively.
• Manage scheduling, travel logistics, and meeting preparation, ensuring seamless executive operations.
• Coordinate assets and resources for the Global Sales Committee.
• Prepare board meeting materials, take minutes, and track follow-up actions.
• Draft presentations, reports, and internal communications for the DCEO.

Who You Are

• A proven track record as an Executive Assistant at a global C-suite level, with strong business administration skills.
• An exceptional communicator with strong verbal and written communication skills with a high level of emotional intelligence.
• Proactive and able to anticipate needs, manage multiple priorities, and maintain impeccable attention to detail.
• Financially literate with experience handling budgets, financial reports, and operational processes.
• Collaborative & Personable with the ability to build strong relationships across teams and represents the DCEO’s office with professionalism and discretion.