Executive Assistant

What’s in it for you

We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!

• Annual bonus scheme of up to 10% of base salary
• Holiday starting at 25 days plus a personal day (plus Bank holidays)
• 26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
• Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing

About The Role

We are currently recruiting an Executive Assistant to partner our Booker Executive through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.

Ultimately, an outstanding Executive Assistant ensures that exec members’ time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.

This role is based in Welwyn Garden City, with travel to Northampton once a week and time spent in Watford will be required.

You will be responsible for

• Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities
• Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally
• Building and maintaining a network to be a valued team member delivering great service to leadership teams
• Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises
• Coordinating both internal & external executive member's networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented
• Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s)
• Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities
• Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities
• Following our business code of conduct & always acting with integrity, due diligence & confidentiality

You will need

• Experience in a similar role supporting similar level of seniority is essential
• Effective tracking/monitoring of cost centres/budgets
• Knowledge of resource booking systems (travel, venues etc) & basic financial document
• Flexibility required to meet the needs of a fast paced organisation
• MS Office/Outlook
• Highly organised, ability to prioritise effectively
• Accuracy & attention to detail
• Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team
• Administrative skills; multi-tasking is crucial
• Experience of sophisticated diary management and interaction with multiple partners