Executive Assistant

Focus Group; Shoreham-by-Sea; Hybrid; GBP 60,000 - 80,000; Full time

Job description

Job Title: Executive Assistant

Salary: Up to £50,000

Location: Shoreham-by-Sea (Hybrid 3 to 4 days in office)

Join Our Team as an Executive Assistant at Focus Group

Who We Are:

At Focus Group, we know our people are our greatest asset. We are a growing company that thrives on collaboration, energy, and creativity, where every individual plays a key role in shaping our success. Our Executive Leadership Team (ELT) is made up of six senior leaders: our CEO, Chief Revenue Officer, Chief Finance Officer, Chief Operations Officer, Chief Technology Officer, and Chief People Officer. Together, they drive the strategic direction of the company, and we are now looking for a talented Executive Assistant to join our team and work alongside our current EA.

If you're looking for an exciting, fast-paced role where every day brings something new, this could be the perfect opportunity for you.

What We’re Looking For:

The ideal candidate for this role will thrive in a dynamic environment, have an exceptional eye for detail, and be able to manage multiple tasks with ease. You’ll need to be a problem solver, a strong communicator, and someone who is comfortable working both independently and as part of a close-knit team.

Most importantly, you'll have the ability to step in and help wherever needed, whether it’s assisting with high-level executive support or coordinating a last-minute meeting or event.

You’ll be working closely with our other EA, and while you will have specific executives that you work with regularly, there’s plenty of room for flexibility and collaboration. Both of you will work together seamlessly to ensure the entire Executive Leadership Team is supported at all times.

What’s in It for You?

• A dynamic, varied role: No two days will be the same. From arranging travel to preparing key presentations, you’ll be at the heart of everything.
• The chance to work alongside senior leadership: This is a fantastic opportunity to directly support our ELT, Board, and Investors, and contribute to the success of the business.
• Growth and development opportunities: We’re committed to helping you develop your skills and advance your career. You’ll learn from a team of experienced professionals who are passionate about what they do.
• A supportive, inclusive culture: At Focus Group, we pride ourselves on maintaining a positive and collaborative work environment. We care about each individual’s well-being and work-life balance, and we make sure everyone feels valued.

What Will You Do?

As our Executive Assistant, you will play a crucial role in ensuring the smooth running of the day-to-day operations of the Executive Leadership Team. Your key responsibilities will include:

• Executive Support: Provide administrative support to the ELT, managing calendars, scheduling meetings, and overseeing correspondence.
• Team Collaboration: Work closely with our other Executive Assistant to ensure seamless support for the entire leadership team, swapping responsibilities and providing back-up when necessary.
• Communication Management: Be a point of contact for our Executive Directors, handling their inquiries and drafting communications on their behalf.
• Meeting Coordination: Organise and prepare for meetings, from booking locations and organising presentations to setting up the necessary tech for video calls.
• Travel Management: Prepare detailed travel itineraries and ensure everything is in place for smooth business trips.
• Event Planning: Coordinate ELT offsites, dinners, and team-building activities to foster collaboration and team spirit.
• Office Management: Ensure the ELT office is fully stocked and runs smoothly, taking care of ad hoc requests as they arise.
• Special Projects: Assist with various ELT initiatives, helping with report production, action point tracking, and other key projects.

What You’ll Need:

• Previous experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leaders.
• Proven ability to manage complex diaries and schedules.
• Exceptional organisational skills and attention to detail.
• Strong communication skills, with the ability to liaise professionally with internal and external stakeholders.
• Tech-savvy, with experience using tools like Microsoft Office and Teams.
• A self-starter attitude, comfortable working independently but also as part of a team.
• The ability to manage multiple priorities in a fast-paced environment.
• A calm and flexible approach, with a positive, proactive attitude.
• Discretion and professionalism when handling confidential matters.

Nice to Have:

• Experience working with a private equity-backed company or in a rapidly growing business.
• Familiarity with supporting an Executive Leadership Team during periods of transformation or significant change.

Why Join Focus Group?

At Focus Group, we’re all about creating an environment where our team can thrive. Joining us means being part of a supportive, inclusive culture where we celebrate achievements, big and small. We value every individual’s contribution and believe that together, we can achieve great things.

If you’re ready to take on a challenging and rewarding role that allows you to make a real impact, we’d love to hear from you. Let’s build something special together.