Executive Assistant

Unity Campus, Pampisford Cambridge

About Maxion

Maxion Therapeutics is a pioneering biotechnology company dedicated to developing groundbreaking biologic medicines for diseases with unmet needs, driven by ion channel and GPCR dysfunction. Our innovative KnotBody technology empowers us to create potent, selective, and durable antibody therapeutics. This technology merges millions of years of cysteine-rich mini-protein ('Knottin') evolution with cutting-edge antibody engineering, addressing pivotal challenges in ion channel/GPCR drug discovery.

Situated at Unity Campus in Cambridge, UK, Maxion Therapeutics fosters a dynamic and forward-thinking work environment underpinned by our scientific founders, who are trailblazers in antibody engineering. Led by our CEO, Dr Arndt Schottelius, our experienced leadership team boasts a stellar track record. Dr Schottelius has held senior leadership positions, successfully advancing therapeutics from research to late-stage clinical development and building valuable portfolios of drug candidates and pharma partnerships.

Maxion’s co-founders, Dr John McCafferty (CTO) and Dr Aneesh Karatt Vellatt (CSO), previously co-founded IONTAS, and together invented KnotBody technology. Dr McCafferty is also renowned for co-inventing antibody phage display, which contributed to the 2018 Nobel Prize in Chemistry (awarded to his co-inventor Sir Gregory Winter), and co-founding Cambridge Antibody Technology.

About The Role

We are seeking a highly organised and proactive Executive Assistant to provide a combination of administrative support to senior executives and assistance to cross-functional teams across the company. Reporting to the Director of Operations, the successful candidate will be responsible for supporting the Executive Team, consultants, and scientists as required, coordinating company events and assisting with ad-hoc office and administrative tasks. This role will be an integral part of the company, contributing to the overall success of the business by ensuring administrative goals and priorities are met and the business operates efficiently. The ideal candidate will be detail-oriented, adaptable, and comfortable working on multiple tasks simultaneously.

Key Responsibilities

• Support to be provided to CEO & Executive Team: diary management and gatekeeping; travel arrangements; expenses; coordination of meetings and events; circulation of sensitive documents; interactions with Board and investors; organization of sensitive meetings.
• Provide a professional and highly responsive first point of contact across the various stakeholder relationships of the company (including investors, board members, academic and industrial collaborators/partners).
• Prepare and organise materials for meetings, e.g., presentations and reports.
• Oversight of the administrative and office functions: provide general support to company staff, administration of key meetings, travel, maintenance of filing systems and databases, maintenance of contract databases, conference coordination, support to internal & external communications (e.g., website).

• Bachelor's degree or equivalent experience.
• Previous experience with a strong administrative or EA/PA background.
• Excellent organizational skills to prioritise and handle multiple conflicting assignments quickly and accurately, while maintaining integrity and confidentiality.
• Excellent communication skills with experience managing complex calendars and scheduling across multiple locations and time zones, including domestic and international travel coordination and organizing meetings and events.
• Recognizing the importance of first impressions with senior team members, especially in interactions with key stakeholders like board members and potential investors.
• Experience working within administrative teams, allocating tasks, and setting clear timelines and priorities.
• Ability to work independently as well as cooperatively with colleagues at all levels to meet objectives, with a proactive work ethic and the ability to handle complex matters sensitively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Actively contributing to a vibrant and innovative working environment where improvements and new ideas are adopted and freely shared among the teams.
• Desire and ability to work in a fast-paced, quickly changing environment, showing agility/flexibility to meet deadlines and goals and with a can-do attitude.

• A competitive salary based on experience.
• A comprehensive benefits package including generous pension contribution, Private Life and Medical Insurance, Cycle to Work Scheme, participation in the company Share Option Scheme, Parking, and more.
• Significant opportunities for career progression within a dynamic company.
• Located in a state-of-the-art Science Park with easy access to Cambridge by car, train, and bus, and offering on-site gym, cafe, and a vibrant social community.
• Working alongside an innovative team of scientists, including the founders, who are Key Opinion Leaders in the field.
• A supportive work environment with a key focus on fostering collaborative working environment within a friendly team.

To apply for this position, click on the link to upload your CV and covering letter outlining your suitability for this role, including your salary expectations.

This is a permanent position.

Agencies: We are recruiting this role directly with our in-house talent team, so do not need support from agencies. We also have our own preferred suppliers list which is not being reviewed for additions in the next 12 months.