Executive Assistant

Do you enjoy fast-paced Executive PA work and are immediately available?

Our Newcastle-based client has an opportunity to join their business as an Executive Assistant covering a period of maternity leave for 12 months.

As Executive Assistant, you will focus on assisting the Operations Director with a variety of administrative activities in a very dynamic working environment.

They are looking for someone who is motivated, passionate, and committed to making a difference, with great attention to detail and an outstanding sense of confidentiality.

What will you be doing:

1. Strategic Support: providing high-level administrative and strategic support to the UK COO, helping them manage their time, priorities, and tasks effectively.
2. Diary Management: efficiently managing the COO’s calendar, including scheduling meetings, appointments, and coordinating travel.
3. Communication: serving as a gatekeeper and the first point of contact between the COO and internal/external stakeholders, ensuring clear and professional communication.
4. Documentation: preparing and reviewing documents, reports, presentations, and correspondence.
5. Meeting Coordination: organising and coordinating meetings, preparing agendas, taking minutes, and actioning.
6. Project Support: assisting in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.
7. Travel and Expense Management: handling travel arrangements, accommodations, and expense reports efficiently and cost-effectively.

What will you have:

1. Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.
2. Exceptional organisational skills and multitasking.
3. Excellent verbal and written communication skills.
4. Tech-Savvy – MS Office Suite, Word/Excel/PowerPoint.
5. High level of integrity and discretion.

Salary & Benefits:

1. £30,000 per annum.
2. Birthday off as a special treat.
3. Early finish Fridays.
4. Onsite canteen.
5. Discounted gym and health club memberships.
6. Access to private healthcare and Medicash cash plan.
7. Company discounts.