Executive Assistant

We are currently recruiting an Executive Assistant based at our office in Lutterworth.

As Executive Assistant you will provide a comprehensive support service to the PAD Chief Operating Officer (COO), the PAD Chief Financial Officer (CFO) and the UK Senior Leadership Team (SLT). Management and oversight of the Office Coordinator and associated duties.

This is a full-time role working 37.5 hours per week, Monday to Friday.

In return you will receive a Competitive Salary, 25 days annual leave plus bank holidays, Westfield Health Cash Plan, Life Assurance & Lifestyle Benefits - discount on selected high street stores.

Responsibilities include:

1. Extensive diary management: arrange meetings, manage and update diaries as required.
2. Make travel arrangements for the COO, CFO and the SLT (including travel, itineraries, accommodation, and visas where necessary) and visitors.
3. Expense management for the COO and CFO.
4. Responsible for Click Travel / travel booking systems.
5. Control communications channels (i.e. incoming and outgoing mail and phone calls) for the Executive Team.
6. Collate and create monthly reports and similar documents to support senior managers and SLT meetings.
7. Provide minute taking support services and send out post-meeting action points.
8. Maintain an outstanding administration support service, ensuring processes are streamlined and efficient.
9. Ensure security and cleaning outsourced services deliver to the agreed SLAs.
10. Create and maintain appropriate administration systems to support the SLT (e.g. company credit cards).
11. Supporting the marketing team with specific campaign initiatives, including events and internal communications.
12. Oversight and management of the Office Coordinator and associated duties, ensuring cover for breaks and holidays.
13. Be a H&S representative and Fire Warden for the UK Head Office.

The ideal candidate will have/be:

1. Must have proven experience as an Executive Assistant/Senior Administrator supporting a Managing Director or CEO.
2. Knowledge of MS Office applications including Excel, Word, PowerPoint, and Outlook.
3. Knowledge of preparation and typing of reports and letters to a high standard.
4. Experience of documentation preparation for meetings to include agendas and meeting packs.
5. Experience of inbox management at Executive level.
6. Knowledge of managing incoming written correspondence.
7. Supervision and/or oversight of admin related team members.
8. Professional approach with the ability to work on own initiative.

Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media, our customers can depend on us to provide the right solution to support their every working at height need.

At Nationwide Platforms, your safety is absolutely our priority. Our award winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. Some of our innovations include the award-winning secondary guarding systems and Harness ON?, a range of pioneering Material Handling Attachments (MHAs), and the SkySentry? control and monitoring system.

With an established workforce which supports an inclusive and diverse organisation, we are deeply committed to equal opportunities for our existing and prospective employees and recognise that our people are our greatest asset.