Executive Assistant

British Pregnancy Advisory Service (BPAS)

Are you an experienced Executive Assistant looking for a dynamic role that goes beyond traditional administrative duties?

Do you enjoy working closely with senior leaders to drive strategic initiatives?

BPAS is looking for a skilled and proactive Executive Assistant to support the Chief People Officer (CPO) and the HR/People Leadership team in driving the company's people strategy.

This role will provide high-level administrative and strategic support to ensure the smooth operation of the HR function.

This is a permanent full-time hybrid working arrangement, working for 36 hours per week where you will work from home and our office in BPAS Leamington Spa. There is an expectation to travel to our London Office and BPAS Units nationwide depending on business needs.

About You

You will be a confident and organised individual who holds a CIPD qualification as well as experience in supporting senior leaders, particularly within HR or a similar environment. You'll have excellent administrative skills, with a high level of computer literacy, particularly in MS Office packages.

You'll be a natural problem solver, able to work independently and take initiative in fast-paced situations. Experience with project management, data analysis, and event coordination would be advantageous, as would an understanding of HR processes and priorities.

Main duties of the job

• Provide comprehensive, high-level support to the Chief People Officer, including managing their calendar, communications, and meeting preparation.
• Assist the HR/People Leadership team with strategic projects, events, and reporting.
• Organise and coordinate internal events and workshops, ensuring smooth execution.
• Maintain confidential HR-related data and documentation, ensuring secure storage and retrieval.
• Liaise with cross-functional teams to promote effective communication and collaboration on HR initiatives.

We are also looking for:

• Ability to build strong relationships across departments.
• Exceptional attention to detail with a commitment to maintaining confidentiality.

This is a fantastic opportunity for an experienced Executive Assistant to play a crucial role in shaping the people strategy of a mission-driven organisation.

About us

British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing and treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

Working with us:

Alongside a supportive and friendly working environment, BPAS has generous benefits:

• 34 days annual leave per year
• You will have access to our employee benefits programme through BHSF which includes special health and wellbeing services and lifestyle offers for you and your family. This includes various salary sacrifice schemes, counselling services and free private GP appointments.

BPAS is committed to safeguarding and promoting the welfare of vulnerable adults, children and young people through a safer recruitment framework. This includes a thorough selection process and a number of pre-employment checks.

Job responsibilities

A full job description and terms and conditions to include salary information is available for you to download and review.

Further Information

Location: Hybrid working between home and the BPAS Head Office in Leamington Spa. Will also include travel for meetings to London Office and BPAS units nationwide when required.

Salary: £31,681 to £39,334 depending on skills and experience

Hours Per Week: 36 hours

Hours of Work: Monday to Thursday - 9am to 5pm and Friday - 9am to 3.30pm

NB: Shifts that are longer than 6 hours will include a 30 minutes unpaid break.

Interested so far? Don't delay, apply today!

This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can if interested.

The Small Print: All applicants must be pro-choice.

If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.

References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

Person Specification

General

• Do you support a woman's right to choose abortion?
• Do you have a confidential office space available to work from home?
• This role is hybrid and will involve working remotely and also from BPAS Head office in Leamington Spa. Are you able to commit to this?
• This role will also require occasional travel to Furnival street in London and units nationwide. Are you able to commit to this?
• Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.

Skills & Knowledge

• Ability to prioritise workload using initiative and judgment in resolving conflicting diary appointments on behalf of others.
• Ability to work both autonomously and within the remit of the role and guidance from CPO.
• Genuine passion for the organisation's charitable aims, mission, vision and values.

Experience

• Demonstrable experience in a similar role, preferably within an HR team/department/environment background and a relevant people management/HR.
• Experience of planning and organising meetings and events with a strong attention to detail.
• Experience of dealing with diary management, working to exacting timelines and tight deadlines and managing conflicting demands.
• Ability to build and maintain collaborative relationships with internal and external customers.

Qualifications

• CIPD qualification (Level 5 or equivalent).
• Minimum of 4 GCSEs or equivalent - A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2 along with Further education (e.g. A-levels, BTEC, GNVQ).
• High level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Visio and use of databases.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

British Pregnancy Advisory Service (BPAS)

£31,681 to £39,334 a year depending on Skills & Experience