Executive Assistant

We have an exciting opportunity for an Executive Assistant to provide excellent support to a group of Interpath Managing Directors.

The role requires initiative, proactivity, flexibility, and discretion. This is a fast-paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised, and diligent.

Responsibilities:

• Diary management - organise meetings and conference calls, book meeting rooms and catering, and optimise stakeholders' time.
• Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
• Arrange cost-efficient travel and accommodation.
• Maintain the Salesforce CRM database.
• Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
• Arrange seminars and training events, as required.
• Prepare client fees and other financial administration tasks.
• Process accurate, timely expense claims.
• Assist EA Team colleagues when required, e.g. share tasks/cover absences.

Requirements:

• Experience as a Personal Assistant/Executive Assistant/Secretary is essential.
• 5 GCSEs or equivalent including English and Maths preferred; however, strong work experience will be prioritised.
• Ability to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
• Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
• Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
• Strong organisational skills and excellent attention to detail, with the ability to provide information to a high standard.
• Excellent verbal/written communication skills and ability to interact well with both internal and external clients.
• Proactive and possess exceptional time management skills to effectively prioritise workload.
• Ability to work well under pressure in a fast-paced environment.
• IT literate with a strong knowledge of MS Office including Word, Excel, Outlook, and PowerPoint.

Benefits:

• 4 days in the office (Monday-Thursday) and Friday WFH.
• Annual leave 26 days (in addition to Public/Bank Holidays).
• Private medical insurance.
• Life Assurance (4x salary).
• Group Income Protection.
• Holiday buy (up to 10 days via salary sacrifice).
• Workplace pension scheme.
• Discretionary bonus scheme.
• Discounted gym membership.
• Dental Insurance (optional, BUPA).
• Critical Illness Insurance (optional).