Executive Assistant

The Medical Director of an award-winning medical clinic based in the heart of West London is looking for an Executive Assistant.

The Doctor specialises in Skin and Aesthetic procedures as well as working with global brands internationally, has a busy family life, and runs an award-winning aesthetic clinic.

Looking for an organised, dynamic, and forward-thinking personal assistant with a proven track record of success as an Executive Assistant working in a fast-paced environment.

Salary - £30,000 - £40,000 per annum based on experience.

Role & Responsibilities

The tasks are diverse as the Medical Director wears many hats and is involved with international leading brands, research, public speaking, as well as being a lead medical consultant.

• Maintain strict confidentiality
• Extensive calendar and diary management
• Managing inbox and sending responses
• Arranging travel and booking accommodation
• Preparing memos, letters, invoices, statements, and other documents
• Management and oversight of business projects
• Attending meetings with Directors and recording minutes
• Taking meetings and reporting back with actions
• Producing timelines and reviews of projects
• Planning and coordinating newsletters
• Planning and coordinating clinic events
• Organizing, maintaining, and streamlining office systems
• Aiding the Medical Director in regulatory compliance: Health and safety, fire safety, CQC
• Signing off expenses, invoices, and timesheets in the Director's absence
• Keeping team information up to date - birthdays, addresses, holidays
• Sustaining a level of professionalism among staff
• Liaise with household staff
• Make arrangements for the family
• Liaise with the children’s schools and book after-school and summer holiday activities
• Running personal errands

Qualifications

You should have experience as a Personal Assistant/Executive Assistant and in managing an executive’s day and supporting with tasks.

• Excellent email organization using a system to answer new and old emails and folders
• Used to writing letters and using formal writing styles
• Extraordinary efficiency and organization
• Ability to juggle many tasks at one time
• Friendly and calm manner
• Proactive and show initiative
• Ability to problem-solve quickly and under pressure
• Experience as a PA or previous similar role
• An interest in beauty and the industry

The ability to multitask and problem-solve quickly with a calm manner is a must. The ideal candidate will have some previous personal assistant and office administration experience. As well as anticipating the director's needs and priorities, they will also deal with general admin front of house duties at the clinic as required.

Benefits

• Discounted treatments, products, and procedures.

PA/EA experience: minimum 3 years, corporate background preferred, Social Media experience imperative.

Job Type: Full-time

Pay: £30,000.00-£40,000.00 per year