Executive Assistant

Executive Assistant to Director:

• Location:West End, London
• Salary:45k per annum
• Benefits: 30 days holiday + bank holidays
• Industry:Not-for-profit, global think tank
• Flexible: 4 days office-based, with 1 day working from home
• Culture: Friendly, hardworking, collaborative
• Type:Full-time, Permanent

Exceptional EA required to support a busy Executive Director within a large, global not-for-profit in the heart of the West End. Providing EA support to the Director and wider team of approximately 30 staff, the Director travels often, connecting with high-profile philanthropic donors and foundations globally. The EA will provide high-level diary, travel and administrative support, and work closely with a collaborative team of EAs within the business to organise in-house meetings and company/social events.

EA Responsibilities

• Diary Management:Coordinate complex schedules, appointments, and calls across multiple time zones.
• Global Travel Support:Handle visas, itineraries, accommodations.
• Meetings & Events:Arrange logistics, prepare agendas, track action items, and take minutes.
• Team Coordination:Administrative support and team events.
• Stakeholder Management:Liaise with internal and external stakeholders, maintaining strong relationships and confidentiality.
• Document Preparation:Edit reports, presentations, and other materials. Draft and edit
• Expense Management:Oversee claims and approvals. Track spend and assist with forecasting.
• Research Support:Prepare briefings and collect data on prospects.
• General Admin Support:Maintain CRM and filing systems, manage gifts and entertainment records, and assist the wider team, including EA cover when needed.

EA Specification

• Senior-level EA/PA experience, including global travel coordination.
• Experience in fundraising or business development.
• Proficiency in Microsoft Office, communication, and organisational skills.
• Able to liaise with high-profile stakeholders.
• Discretion, adaptability, and teamwork in a fast-paced environment.
• Interest in current affairs
• Proactive team player with positive attitude