Executive Assistant

Temenos; London; On-site; GBP 80,000 - 100,000; Full time

Job description

ABOUT TEMENOS

Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.

At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

THE ROLE

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Chief Delivery Officer and SaaS CTO. The ideal candidate will provide high-level administrative support for standard administrative functions such as calendar management, travel and expenses plus executive communications management when required. The Executive Assistant will also be responsible for coordinating executive meetings and events, managing executive calendars, expenses and handling confidential information with discretion.

OPPORTUNITIES

1. You will manage and maintain executive schedules, including scheduling meetings, conferences, and travel arrangements.
2. You will prepare and organize materials for executive meetings and presentations.
3. You will make travel arrangements and prepare detailed itineraries.
4. You will handle expense claim submissions and follow ups.
5. You will maintain confidentiality of all sensitive information.
6. You will conduct research and compile data as needed.
7. Other reasonable duties may be assigned from time to time.

SKILLS

1. Limited previous administrative experience required - ideal for graduate level new EA entry level.
2. You should be fluent in business English, at native university level of proficiency.
3. You should have excellent organizational and time management skills.
4. You should be obsessed with details, catching mistakes quickly and self-correcting.
5. You should be a self-starter requiring minimal supervision while taking independent decisions within your areas of responsibility.
6. You should be the type of person who anticipates the needs of the Executive rather than awaiting instructions.
7. You should be proficient in MS Office and other office productivity tools.
8. You should have outstanding communication and interpersonal skills.
9. You should show a high level of discretion and confidentiality.
10. You should be able to multitask and prioritize daily workload.
11. A Bachelor’s degree is preferred or equivalent years of relevant experience.

VALUES

1. Care about: Supporting the success of the executive and the organization with diligence and dedication.
2. Commit to: Upholding the highest standards of professionalism and confidentiality.
3. Collaborate with: Team members and stakeholders to ensure seamless communication and operations.
4. Challenge: Yourself to anticipate needs, solve problems, and go above and beyond expectations.

SOME OF OUR BENEFITS include:

1. Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month.
2. Civil Partnership: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership.
3. Family care: 4 weeks of paid family care leave.
4. Recharge days: 4 days per year to use when you need to physically or mentally recharge.
5. Study leave: 2 weeks of paid leave each year for study or personal development.

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