Executive Assistant

Job Title: Executive Assistant to C-Suite (CEO, CFO, CPO, and Chief Delivery Officer)

Location: Tottenham Court Road, London (Office-based 2-3 days a week)

Salary: £60,000 - £70,000 (up to £85,000 depending on experience)

Benefits: Pension, Private Medical Insurance (family option available), 4x DIS, 30 days holiday excluding BH, 10 training days, Volunteer days

Company Overview: We are a fast-growing Digital Consultancy. Our consultancy works across various sectors, including Financial Services, Public Sector, Retail, and more. With offices in the UK, Germany, the Netherlands, Belgium, and Romania, we are undergoing significant international expansion. Backed by private equity and following a recent merger we’re on a mission to grow from 350 to 1,000 employees within the next year.

Role Overview: We are seeking a dynamic and experienced Executive Assistant (EA) to support our C-Suite leadership team, including the CEO, CFO, CPO, and Chief Delivery Officer.

This is a newly created role designed to assist with day-to-day operations in a fast-paced, high-energy environment.

The ideal candidate will be tech-savvy, proactive, and able to handle multiple stakeholders while adapting to a rapidly changing, high-growth environment.

Key Responsibilities:

• CEO Support: Manage the CEO's inbox, calendar, and travel arrangements, prioritizing key communications and ensuring alignment with the CEO’s fast-paced, idea-driven schedule. Filter through meeting requests and help manage a high volume of messages.
• C-Suite Support: Assist the CFO, CPO, and Chief Delivery Officer with their administrative needs, including diary management, email correspondence, travel coordination, and meeting preparation.
• Meeting & Event Management: Schedule, organize, and attend meetings, taking notes and following up on action items as needed.
• Confidentiality & Discretion: Handle confidential matters with the utmost discretion and sensitivity, especially in high-pressure situations.
• Cross-functional Support: Liaise with internal teams and external partners, maintaining strong relationships and ensuring smooth communication between various departments.
• Task Management: Organize and prioritize tasks for the leadership team, ensuring timely follow-ups and action items are completed.
• Proactive Problem Solving: Anticipate the needs of the executives and take initiative in managing day-to-day issues that may arise.
• Adaptability: As part of a growing company, you'll be expected to adapt quickly, taking on new responsibilities as the business evolves.

Key Requirements:

• Experience: Minimum of 1-2 years as an EA supporting multiple stakeholders, ideally in a fast-moving, tech-driven, or private equity-backed environment. Experience in a business undergoing change is a plus.
• Tech-Savvy: Comfortable using Google Workspace tools (Google Meet, Google Drive, etc.) and able to quickly adapt to new technologies and systems.
• Personality: Calm, controlled, and professional, with the ability to manage upwards and act as a point of guidance for the CEO. Someone who can filter information effectively, remind executives of decisions, and keep them on track.
• Multitasking & Flexibility: Able to handle multiple tasks and shifting priorities in a fluid, ever-changing environment.
• Communication Skills: Strong communication skills, both written and verbal, with the ability to engage effectively with executives, internal teams, and external stakeholders.
• Proactive & Self-Starter: Ability to take initiative and work independently, while also being a collaborative team player.
• Professional Appearance: Presentable and professional but not overly corporate. Comfortable being human and engaging with a high-energy team.