Executive Assistant

Come and join one of the UK's largest independent providers in neuro and mental healthcare. We proudly employ over 4000+ people nationally, placing people at the heart of everything we do. We have an exciting opportunity for an experienced Executive Assistant to join our team in Waterloo. The Executive Assistant will provide support to the Senior Executive Directors as well as being the Board Administrator.

Main duties of the job

What you'll be working: Below are our standard working hours but if you are looking for different working hours please feel free to talk to us and we will be as flexible as we can around the needs of the role.

Monday to Friday
37.5 hours per week
09:00 - 17:30
Hybrid working (3 days office based and 2 days home based)

About us

Active Care Group are a pioneering national provider of complex care services, delivering pathways and better outcomes for people. We have a collaborative and holistic approach to care underpinned by proven clinical and therapeutic expertise. We specialise in supporting young people and adults with complex needs to make positive progress and lead happier, more independent lives.

Job responsibilities

What you'll be doing:

• Diary management for the Senior Executive Directors including arranging meetings, booking travel and accommodation as required.
• Prioritise and adjust diaries to accommodate urgent matters.
• Responsibility for the internal Executive Board meeting, the Investor Board meetings, Commercial reviews and Executive Strategic days as required.
• This will involve logistics, agendas, minutes and maintaining the action log.
• Will collate and create board packs for internal and external use; this will include writing updates, ensuring consistency and professionalism across the papers.
• A point of contact between the Chairman, Executive team and the Board of Directors.
• The Executive Assistant will minute take as required for the Senior Executive Directors.
• All minutes and actions to be distributed within 24 hours of the relevant meeting.
• Act as a point of contact between the Senior Executive Directors and internal / external stakeholders as required.
• Prepare presentations or documentation for meetings and projects.
• Handle sensitive information with the utmost confidentiality.
• Cover for other EAs during absences.
• Assist with onboarding and coordination for new team members into the Executive teams.
• Establish and maintain effective, accurate and where appropriate, confidential filing systems, ensuring files and specific information can be easily retrieved.
• Work independently on all aspects of the role, managing own workload and exercising maximum autonomy and control whilst recognising when it is appropriate to seek advice or assistance.

What you'll have:

• Previous experience within an Executive Assistant role, ideally within Healthcare although this is not essential.
• Highly developed and well-practised communication and interpersonal skills with a wide audience e.g. internal and external stakeholders.
• Excellent organisation skills, ability to multitask and prioritise workload.
• Must be able to meet deadlines in a fast paced, quickly changing environment.
• A good understanding of Microsoft Office packages – Excel, Word and Outlook – Skills test will be carried out at point of interview.
• Independent, self-motivated and organised.
• Excellent note taking skills with good attention to detail.
• Maintaining the highest standards of confidentiality.
• An enthusiastic individual who has a flexible approach.

We also want to ensure that individuals with disabilities are provided reasonable facilities to participate in job applications or interviews to perform essential job functions. To support this, we are a Disability Confident committed employer.

What to look forward to:

• Birthday off
• Join the Active Learning Hub and benefit from a wide range of e-learning and face-to-face training and development opportunities
• Active Reward App giving discounts and savings on your weekly shop
• Free 24 hour confidential Employee Assistance Programme Helpline & App to support with legal, health, wellbeing, relationship and consumer advice
• A Nest Personal Pension account
• Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials – like going to the dentist or opticians
• We recognise outstanding Active Behaviours via the Active Awards programme
• Enhanced Sick & Maternity Pay benefits
• Refer a Friend Scheme and earn yourself up to £1000 by recommending someone you know
• ……and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group

Person Specification

Experience

• Previous experience within an Executive Assistant role, ideally within Healthcare although this is not essential.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.