Executive Assistant

Solutions for HR; Chorley; Hybrid; GBP 30,000 - 35,000; Full time

Job description

Hillbreak

£30,000 - £35,000 per annum

40 hours per week (full-time)

Location: Chorley, hybrid working

Starting June 2025

Application deadline: Friday 18th April 2025

Hillbreak is a mission-driven and stand-out global provider of strategic advice and learning services in sustainability and social impact matters.

The Executive Assistant works closely and forms a strategic partnership with the Managing Director, championing our culture and values. Our MD is a founding director of Hillbreak and a globally recognised specialist on responsible investment, urban futures, risk management, policy and sustainability. The Executive Assistant will be committed to supporting the MD across all areas of the business including our sister company APC Success.

Some key tasks and responsibilities include:

• Managing the working time, calendar, inboxes, expenses, travel and accommodation of the MD, including regular engagement with all team members to ensure that matters requiring his input are properly scheduled and prepared for.
• Scheduling and ensuring preparedness of the MD for internal and external meetings, including preparing and circulating papers for Advisory Board, Senior Leadership Team and team meetings.
• Coordinating the timely undertaking of monthly, quarterly and annual accounting procedures, including client invoicing and fee forecasting.
• Implementing routine financial management procedures, uploading of invoices for payment, bank transaction reconciliation and liaising with the finance administrator on accounts payable queries.
• Managing key client and supplier relationships including with accountants, legal advisors, and other stakeholders.
• When required, accompanying the MD to meetings, taking minutes, and recording actions.

This is an ambitious role with the capacity to grow into a true operational decision-maker.

The ideal candidate will:

• Have proven experience within a similar Executive Assistant role.
• Be competent with IT systems including Microsoft 365, Zoom, Google Workspace and various SaaS platforms.
• Have an aptitude for learning and developing new processes.
• Be proactive and have sound judgement and an eye for precision.
• Be capable of giving and receiving constructive challenge.
• Qualified, preferably, to at least IEAA Level 4 or equivalent.
• Experienced in book-keeping and financial management procedures.
• Be adept at handling confidential and sensitive information with discretion.
• Be organised and efficient, with the ability for independent thinking and managing priorities.
• Be a supportive team player with excellent communication skills.

Benefits include:

• Hybrid working role.
• Employer pension contribution at 8% of qualifying earnings.
• Life assurance at 4x gross pay.
• Private health insurance.
• Discretionary bonus scheme.

Short-listed applicants will be invited to attend a first interview with the MD and at least one other colleague, either in-person or on Zoom. Please note that this advertisement may close early should a sufficient number of applications be received.

We embrace and promote diversity and inclusion within our firm and industry. It’s important to us, both personally and professionally, that everyone that works with us feels that they can be true to their identity.