Executive Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant.

As an Executive Assistant, you will provide support to our Executive team members. Duties will include diary management, administration, attendance/note taking at meetings, report preparation, and some data analysis and collation tasks.

This role is a full-time position, working 37.5 hours across 5 days – our business operates 24 hours, and so there will be an expectation in flexibility in hours to support some evening meetings up to 8pm. There will be some onsite presence required 2-3 days per week.

This is a crucial role that requires excellent communication skills, strong organizational abilities, and the ability to handle multiple tasks simultaneously.

Skills/requirements:

• Excellent Microsoft package knowledge, in particular Excel
• Excellent communication, presenting, and interpersonal skills with the ability to liaise at senior level
• Tact and discretion
• Strong analytical skills with the ability to evaluate large volumes of data
• Flexibility in respect of working hours is essential
• Outstanding organization and time management skills
• Project management
• Ability to work in a fast-working environment to tight deadlines
• Report writing skills
• Problem-solving skills

Main duties:

The main areas of responsibility and expectations for this role are as detailed below:

• Collating and issuing reports.
• Diary management, which will include arranging appointments, meetings, and preparing agendas.
• Preparation and drafting of correspondence as required (letters and emails).
• Taking minutes and actions as required from meetings.
• Assist the team with data analysis and planning.
• Support in the collation, analysis, and performance monitoring against KPI’s.
• Support the development of business change initiatives.
• Provide cover for the Executive PA.

Benefits:

·Salary up to £30,000 per annum.

·Length of service schemes, including vouchers, and increased holiday entitlement.

·Salary sacrifices pension options.

·Flexibility in working hours, and hybrid working available.