Executive Administrative Assistant

Medtronic; Watford; Hybrid; GBP 30,000 - 50,000; Full time

Job description

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Be part of a company that thinks differently to solve problems, make progress, and deliver meaningful innovations. In this exciting and challenging position as an Executive Administrative Assistant you work closely with the direct leadership team responsible for driving the commercial agenda for all outside US markets around the World.

To be successful in this role, you have affinity with administrative tasks, work accurately and like to work structured. You are a distinct team player, who’s able to build relationships with colleagues, and have excellent communication skills. Managing several tasks, priorities and projects at once poses no problem for you. These skills enable you to drive improvements and tackle possible resistance. We offer attractive and flexible conditions with the ability to work primarily from home or work in the local Medtronic office as often as preferred. If you are open to challenges and are passionate, reliable, flexible and a team player – join us!

Responsibilities may include the following and other duties may be assigned:

• Provide proactive administrative support, including preparing communications, scheduling and coordinating meetings (across 10 time zones) and actions.
• Manage business travel (regional and international) and correlated expenses.
• Organizing complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed. Plan, prepare and coordinate special meetings including agendas, meeting materials, logistics, create meeting minutes, manage agendas, track actions, travel and catering.
• Support the Pelvic Health (PH) international leadership team on special projects and coordinate events and team meetings (either hybrid or in person, including quarterly Town Hall meetings).
• Support PH international communications strategy, coordinating with marketing team for regular updates of SharePoint HUB to coincide with newsletters ensuring consistent communication.
• Maintain current organizational charts and ensure email distribution lists are up to date as well as create Purchase Orders.
• Work independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the leader and team are well-prepared for all elements of their daily and weekly schedule. Demonstrate learning agility and be able to pivot to accomplish tasks and assignments quickly.

Required Knowledge and Experience:

• 3+ years of administrative or event management experience.
• Project management skills.
• Fluency in English both verbal and written.
• Strong communication and organizational skills and an ability to juggle multiple tasks.
• Positive mindset and attitude with a can-do attitude.
• Advanced user of MS Office – Outlook, PowerPoint, Excel, Word.
• Ability to travel internationally 5-10% of the time.

Bachelor’s degree is preferred. Someone capable of exercising independent judgment and discretion as well as demonstrate complex problem-solving skills and work well under pressure in a dynamic environment will have an advantage. We are looking for someone flexible and agile with good analytical and organizational skills, strong teamwork and collaboration skills and an ability to balance multiple time-sensitive tasks. Being an advanced user in Virtual Meetings and webinars and knowledge of Ariba & Concur would be an advantage.

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package.
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.