Executive Administrative Assistant

Site Name: UK - London - New Oxford Street
Posted Date: Apr 11 2025

Executive Assistant to Vice President
Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Executive Assistant role could be an exciting opportunity to explore.

In this role you would be supporting the Head of Global Medical Affairs Specialty Care as Senior Executive Leader within the Organization of the Chief Patient Officer who is accountable for all Medical Affairs related strategies and activities in the Specialty Care Business. You would be a critical member of the team and integral to bringing these medicines to patients who need them.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

In this role you will:

• Manage and maintain Vice President's schedules and appointments including coordination with senior stakeholders such as CPO, CMO and CEO including travel arrangements
• Proactively anticipate the needs of the Vice President as well as problem solve regarding the above
• Prepare and submit accurate expense reports as required.
• Manage diverse, routine and ad hoc administrative activities.
• Arrange and coordinate meetings and events, including third party vendors as necessary
• Draft and type memoranda, correspondence and generate reports
• Draft and refine a variety of professional documents including correspondence, communications, presentations, and other essential materials.
• Organize and manage high-impact engagement activities such as Town Halls and Let's Talks, in collaboration with the Leadership Team.
• Develop and oversee Leadership Team meeting agendas, document detailed notes, and track actionable items to ensure timely completion and follow-up.
• Manage and collate travel approvals
• Proactively update distributions lists and Organizational Charts as personnel changes occur
• File, retrieve documents and reference materials
• Manage and prepare Purchase Orders and ensure invoice payment on time
• Coordinate project-based work and provide budget management
• Effectively collaborate with the administrative team by positively impacting and contributing to the success of the team on an ongoing basis
• Serve as point of contact for the Centralized Administrative services team supporting the line of business

Basic Qualifications & Skills:

• Previous experience as Executive Assistant in a professional environment
• Excellent interpersonal and communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion and diplomacy required.
• Experience with senior stakeholder management at the executive level in a heavily matrixed environment
• Excellent Microsoft Office Skills (Word/ Excel/ PowerPoint/ Outlook) as well as AI technologies (COPILOT and GiGi) and TEAMS functions
• Experience with managing IT solutions such as teamsites/sharepoints
• Proactive, hands on attitude with a can-do approach
• Ability to project manage and to organize each working day to be effective as possible
• Problem analysis and problem-solving skills

Preferred Qualifications & Skills:

• Previous experience working in a Life Sciences/Pharma Environment
• Bachelor's degree in a relevant discipline

Closing Date for Applications - April 28th, 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the 'cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above.

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people over the next 10 years. R&D is committed to discovering and delivering transformational vaccines and medicines to prevent and change the course of disease.

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive.

We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

As an Equal Opportunity Employer, we are open to all talent.