Exams Administrator - Maternity Cover

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Exams Administrator - Maternity Cover, Birmingham

Location: Birmingham, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

e74477fe7d91

Job Views:

3

Posted:

30.03.2025

Expiry Date:

14.05.2025

Job Description:

We are looking for a proactive, enthusiastic Administrator to join our Exams Team.

To support the Exams Officer to manage and complete the administration and invigilation of all internal and external exams/assessments and to assist with the administration of learner records, registrations and certification.

Working hours: 08:00 to 16:30 Tuesday to Friday, on site based.
Contract: Fixed term, maternity cover.
This role is 52 weeks.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Key Responsibilities

Supporting Registration, Exams & Certification Administration:

1. Assist in all areas of exams, registration and certification administration where required.
2. Provide administrative support to the Exams Officer, contributing to the recording of learner aims and the ILR.
3. Liaise with teams across College, students and families as well as varying Awarding Bodies.

Supporting the Co-ordination and Under-taking of Exams:

1. Assist with the ordering of papers in required formats from awarding bodies and secure storage.
2. Assist the Exams Officer to ensure all internal and external student examinations are effectively planned and organised in a timely manner in accordance with exam regulations.
3. Support the Exams Officer in the co-ordination and supervision of the team of invigilators, making detailed arrangements for each exam sitting.
4. Plan and produce timetables, seating plans and desk cards for all exams.
5. Arrange the printing of exam papers and delivery/collection of exam materials to and from all exam rooms (from secure storage too).
6. Undertake exam invigilation in line with JCQ and Awarding Body requirements.
7. Support the Exam Contingency instructions.
8. Support the Exams Officer with collating Access Arrangement reports and ensuring appropriate levels of support are in place during exams.
9. Be aware of and comply with policies and procedures relating to child protection and safeguarding; health and safety and security; confidentiality and data protection and complete online training, when directed.

Personal Development:

1. Participate in learning and development activity relevant to performance in the post or to the College as a whole.

Other Duties:

1. Undertake any other duties not listed above that are commensurate with the role, as directed by the Exams Officer or Assistant Principal Quality & MIS.

How to Apply

We look forward to receiving your application and knowing more about your qualifications, skills, personal qualities and experience that you would bring to the role and to QAC. Please take time to review the job description above.

You are required to upload a CV with details of your full employment history (since leaving school, including education, employment, and voluntary work) including reasons for any gaps in employment. Your CV/Resume will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process.

Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available here.

As part of our commitment to safer recruitment, and in line with updated guidance published in September 2022, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application, we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.

QAC complies with Safeguarding guidelines and all appointees are required to have DBS Check and two references.

Why work at Queen Alexandra Charity Birmingham

Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has just gone through an exciting rebrand, dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.

The newly structured Queen Alexandra Charity Birmingham offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential.

QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.

Joining our supportive team, you will have the opportunity to:

• Work closely with students with SEN to achieve their goals.
• Make a difference to the educational experience of young people.
• Be a voice for students and staff in specialist education.
• Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence.
• Develop your own skills, aspirations and progress your career.

Our benefits include:

• Access to on site car parking.
• Use of QAC Fitness Centre (subject to opening hours).
• Cycle to Work Scheme (Salary Sacrifice).
• 24/7 Employee Assistance Programme Helpline (BHSF).
• Access to Education Support Free Helpline for Teachers & Education Staff.
• Mental Health First Aiders.
• BHSF Benefits Package including Healthcare Plans, discounted shopping/services.
• Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers.
• Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off.
• Health and Wellbeing Services (Occupational Health/Counselling).
• Free Tea/Coffee and Staff Room facilities.
• Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes).
• Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period).
• Support for training/ CPD (either by way of study leave and/or funding).
• Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.

Queen Alexandra Charity (QAC) provides education, residential support, community services and enterprises in support of young adults with learning difficulties and disabilities. Education is provided through a national residential College that supports a diverse range of student/client abilities and needs. Our College provides education, training, routes to independent living and employment through an innovative, holistic approach to learning and support. It offers a vibrant, varied and fun educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are small and support levels high.

We have educational and learning sites based in Birmingham, one of Europe’s most welcoming and vibrant cities, with a rich and diverse culture. Our main site is based in Harborne, a pleasant leafy Birmingham suburb, on a friendly and green 8-acre campus with excellent facilities and resources. In addition we also have Pinewood Campus which is located on a business park and is designated to employment progression.

Clients within our Residential Services programme still require support and the aim is to deliver a service that provides them with the means to live independently/semi independently into the future. Many clients are either in education, voluntary work or paid employment not linked to QAC directly.

Our Community Services based at our Umberslade Campus in Stirchley include a supporter worker service, women's group, men's group, LGBTQ plus group, Saturday Socials, The Night Owl Experience (disability friendly night club visit in Birmingham City Centre).

All students, clients and staff are supported within safe and well-resourced environments.

QAC makes a positive difference to the lives and learning of people with disabilities and learning difficulties. We have high expectations of staff, students and clients whilst being responsive, innovative and collaborative. Our Charity values drive how we work with students, clients, stakeholders and as a team.

We continue to attract and retain staff of the highest calibre, who are proud of QAC’s achievements and who wish to be an integral part of ongoing and future successes.

As Leaders in Diversity which drives the culture at QAC and we warmly welcome applications from individuals who share our values, from all backgrounds, to add to our committed and diverse team.