Events Project Coordinator - Automotive

Strata; London; On-site; GBP 25,000 - 45,000; Full time

Job description

Job Title: Project Coordinator
Location: London / Brackley

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face-to-face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

Exciting opportunity to either kick start or further your career in the events industry! We are recruiting Project Coordinators across our Automotive team to support with the planning, coordinating and delivery of pre-production and post-production of live events and communications for clients represented by Strata.

Key Responsibilities

Key responsibilities will include but are not limited to:

Project Administration:

• Prepare for going onsite: preparing PA kits, Crew shirts etc.
• Work with the team to ensure that key dates in the schedule are met.
• Organise internal/external meetings and own the required actions.
• Good housekeeping of Job Folders, with overall responsibility for filing.
• Good understanding of commercial principles such as mark-up and margin.
• Use Procim to accurately complete POs and timesheets on time and in line with the Strata policy.
• Book the required crew, catering, accommodation and flights for the Project Team.
• Liaise with venues and be their point of contact for Strata.
• Carry out post-event reconciliation, including reporting and archiving event collateral.
• Demonstrate an understanding of AV / technical solutions.
• Be aware of health and safety issues and risk assessments.
• Ability to minute meetings and produce succinct and accurate contact reports.
• Responsible for updating project documentation, including contact sheet and the onsite schedule.
• Source any giveaways and basic event print work.

Creative Delivery:

• Contribute to the creative content and delivery of projects.
• Project research for entertainment, gift and other required collateral.
• Liaise with suppliers and stakeholders to ensure delivery is in accordance with Strata’s quality management processes.
• Attend site visits.

Reconciliation:

• Assist with the post-event administrative process, including working with the Marketing function to create a case study.
• Archive collateral.

External to Strata:

• Provide excellent customer service at all times.
• Listen and take note of client requirements.
• Uphold good production values on-site and on location.
• Monitor the quality of all client deliverables.
• Develop client relationships where appropriate.

Team:

• Act as a ‘Buddy’ to new Team Members and support the induction process.
• Identify and actively involve yourself in development opportunities.

Job Requirements

The successful candidate will be able to demonstrate the following:

• Educated to degree level or equivalent.
• Creative, commercially minded and excited by the challenge of delivering quality event experiences.
• Strong communication skills both verbally and in writing.
• Excellent organisational skills and high attention to detail.
• Self-motivated with ambition to learn quickly.
• Strong client service ethic.
• Resilience and stamina to sustain performance when under pressure to meet customer requirements.
• Able to meet deadlines and prioritise to meet the needs of multiple requirements.
• An ability and willingness to travel.

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays.
• Health Insurance *
• Workplace pension scheme.
• Death in service scheme.
• Cycle to work scheme.
• Regular social events.

*On completion of 6 months’ probation period.

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.

A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best in brand experiences.

A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.

A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.

A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.