Events Officer (Assembly Comms)

Greater London Authority; London; On-site; GBP 30,000 - 50,000; Full time

Job description

Interview date: 30 April 2025 (may be subject to change)

About the role

London Assembly and secretariat

The London Assembly scrutinises the Mayor's activities by questioning the Mayor about their decisions. The Assembly also investigates issues of importance to London.

There are 25 Assembly Members, elected every four years at the same time as the Mayor. The Secretariat works for the Assembly to support its activities. The Communications Team support service to promote the work of the Assembly through press office, social media, publicity and events.

About the team

Small team of enthusiastic Comms professionals who want to highlight the important work of the London Assembly over the past 25 years.

About the role

The Events Officer will support the development, logistics and delivery of London Assembly events. He/She will also provide project-management support to the London Assembly events programme.

Events will include:

• Major events and community events (e.g., 25th Anniversary events, Remembrance Event, Holocaust Memorial Day, Armed Forces Day, memorial events, People’s Question Time etc)

What your day will look like

You will be busy, as this is the 25th Anniversary year of the London Assembly.

• Work with colleagues in the Assembly Communications team on the London Assembly events programme, and other events to be delivered or supported by the GLA.
• Manage, research and organise Assembly Member visits to various stakeholder initiatives, facilitate roundtable events with Committee Members and industry specialists and manage all Assembly events to ensure they run smoothly and to the highest standard.
• Regularly communicate with Assembly stakeholder groups and keep them informed and up to date with Committee investigations, reports and submissions.
• Develop, manage, produce and deliver events projects ensuring that relevant managers are briefed on key issues.
• Have a good understanding and political experience of establishing effective monitoring and evaluation processes.
• Take responsibility for project managing some smaller events or components of larger events, including reaching costing and budgeting for these activities.
• Maintain appropriate budget and finance records across a range of events; and supporting other team members to ensure all activities are effectively planned, delivered to the critical path and evaluated.

Skills, knowledge and experience

To be considered for the role you must meet the following essential criteria:

• Significant experience in project management including initiating and setting up projects; planning, executing plans and managing deadlines; and monitoring, controlling and closing down projects. This should include maintaining budget records, tracking expenditure against agreed budgets and contract management.
• Knowledge and understanding of issues involved in managing indoor and outdoor events to ensure successful delivery of agreed outcomes.
• A high level of expertise in the operation of standard office information and communication technology applications, including project management tools; e-mail; and word processing, spreadsheet, database systems and presentation software.
• Displays knowledge of policies and legislation around events planning, including health and safety aspects like crowd control, GDPR, etc.

THIS IS A POLITICALLY RESTRICTED ROLE under the Local Government and Housing Act 1989.

How to apply

If you would like to apply for the role you will need to submit the following:

• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the ‘CV and Cover Letters’ section’ of the form, ensuring you address the technical requirements and competencies in your Personal Statement.

Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g., “CV – applicant name - 012345)

If you have questions about the role

If you wish to talk to someone about the role, the hiring manager Alison Bell would be happy to speak to you. Please contact them at [e-mail]

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, you’ll be invited to an interview/assessment.

The interview/assessment date is 30th April 2025(may be subject to change)

Equality, diversity and inclusion

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Additional information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.

If you are a GLA employee applying for an internal fixed-term position, as an internal secondment opportunity, you must ensure you satisfy the following secondment policy criteria listed below before applying:

• On a permanent contract or a fixed term contract where the time left on the contract at the point at which you apply for secondment is longer than the secondment period;
• successfully completed your probation period and are performing to the required standard for your current role; and
• at least 18 months service with the GLA

If you do meet the criteria listed above, you will need to complete the Approval for secondment application form and gain line manager approval, before emailing the fully completed form to the Resourcing Assistant who is managing the vacancy. This form must be received by the closing date of the vacancy. Failure to provide this form will mean your application cannot be progressed.

If you are unable to satisfy all of the criteria, unfortunately, you are not eligible to apply for this vacancy as an internal secondment. For further information, please see Secondment Policy and Procedure.

IMPORTANT: If you are a current GLA employee on a fixed-term contract, which is due to end BEFORE the end date of this vacancy, you DO NOT NEED to complete the Approval for secondment application form as it is not a secondment.

If you are successful in securing this secondment opportunity, you will need to be released from your existing role, so please ensure that you make your line manager aware of your application.

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement with a maximum of 1500 words to the ‘Additional Documents’ section of the form, ensuring you address the following technical requirements and competencies in your personal statement. Word or PDF format preferred and do not include any photographs or images.

The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.

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