Events Officer

About the role

In this role as a Temporary Full-Time Events Officer, you will play a crucial role in working with event organisers on their planning and execution of events. This regulatory position is integral to ensuring that events are conducted safely, efficiently, and in compliance with all relevant regulations. You will be responsible for processing event and film applications, issuing permits, and providing essential support and guidance to event organisers throughout the entire process.

Work type: Temporary Full time - 15 months

Classification: Band 6 ($90,263 - $97,365 pa plus super)

Key responsibilities include:

• Event Processing & Permits: Processing of event and film applications, and issuing permits in a timely and efficient manner.
• Stakeholder Relations: Build and sustain strong relationships with event organisers, emergency services, internal stakeholders, and special agencies to facilitate smooth event operations.
• Onsite Support: Attend events as required to provide on-the-ground support to event organisers and ensure that all operational aspects are managed effectively.
• Promotional Opportunities: Encourage event organisers to leverage promotional opportunities through Events Geelong, enhancing the visibility and reach of their events.
• Risk Management: Promote and implement robust risk management practices and procedures to safeguard participants and attendees.
• Communication Plans: Collaborate with event organisers to draft and execute stakeholder communication plans when necessary.
• Event Coordination: Undertake specific tasks related to City-supported activities, including events managed by the City of Greater Geelong.
• Reporting: Prepare detailed reports and correspondence in alignment with Unit requirements and Council policies.
• Flexibility: Adapt to varying work environments and undertake out-of-hours work, including weekends and evenings, as needed.

In this role, you will be expected to exercise autonomy in decision-making and manage resources effectively to achieve both individual and team objectives. You will also contribute to the Event Multi Agency Working group meetings and ensure all activities comply with Council policies and procedures.

About you

To be successful in this role, you will have:

Essential Experience:

• Demonstrated experience relevant to event management and/or conducting a regulatory role issuing permits.
• Demonstrated knowledge of Occupational Health & Safety practices and risk management principles in relation to activities in open public spaces.
• Experience in developing and maintaining positive relationships with a broad range of stakeholders.
• Excellent communication skills, both written and verbal.
• Excellent organisational and time management skills, ability to prioritise workload and manage competing demands.
• The ability to solve problems as they arise and know when to escalate to leadership as required.
• Ability to work effectively in a team and be flexible/responsive to business needs.
• Adopt a continuous improvement mindset with a willingness to adapt to changes in processes and regulation.
• Flexibility to undertake out of hours work, including weekends and evenings.

Desirable:

• Tertiary qualification in event management or similar field.
• Previous experience in a Local Government context.
• Construction Induction training – White Card.
• A valid employee Working with Children Check.

Qualifications:

• Current Victorian Driver's Licence.

If this sounds like the role for you, then click apply now!

Child Safety Responsibilities

We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

Diversity and Inclusion

At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.

Create our future together at the City of Greater Geelong

Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

If you're passionate about inclusivity and community, apply now – we’d love to meet you!

A career with us

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

We offer:

• salary sacrificing and novated lease options.
• cultural and ceremonial leave.
• study leave.
• paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave.
• IVF, surrogate and miscarriage bereavement leave.
• training and career development opportunities.
• a healthy and safe environment.
• our employee well-being program.
• corporate membership rates at Swim Sport and Leisure facilities.
• unlimited access to LinkedIn Learning.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Sue Arnold | 03 5272 5029 | sarnold@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.