Events Coordinator

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Overview

Twickenham, Hybrid working, Salary up to £25,000.00

If you're looking for your first role in events, this is for you! As Event Coordinator within Haymarket Business Media, you will be a key support to the whole Awards and Forums events team. We're a busy team, running up to 65 events a year, both in person and virtual. The events calendar is composed of Awards, Forums and industry networking events for Haymarket brands and select clients. This is an entry level position and will give you the opportunity to manage set tasks and gain a good understanding of events within a leading UK media business.

Responsibilities

• Set up events in Evessio for entries, judging and dinner sales. Manage any troubleshooting and invoicing queries.
• Support the relevant events manager with administrative tasks related to the event including resizing images, setting up trophy shelf or helping to build databases of e.g. preferred judges.
• Main point of contact for potential entrants, judges and finalists. Send out regular comms including shortlist emails, tickets and any necessary events information.
• Chase for information such as images and dietary information from the finalists or delegates on each event.
• Attend the event day, managing name changes and table planning.
• Send out trophies, certificates and event survey questionnaires, to be received the day after an event.

Skills / Experience / Knowledge / Minimum Criteria

• An interest in working in Events and a desire to learn.
• Strong attention to detail.
• Strong organisation and time management skills including the ability to manage multiple tasks and work to tight deadlines.
• Good use of initiative - you're a self-starter who has the ability to problem solve and think on your feet.
• You're also a team player and not afraid of asking for help when you need it.
• Good collaborator and relationship builder, able to work with many different teams.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post.

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com.

Why work with us?

Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.

Our benefits include:

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days).
• Work from anywhere in the world for up to 3 weeks of the year with our 'Work from Anywhere' days.
• Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments.
• Generous contributory pension scheme.
• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more.

More about working for Haymarket

Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.

We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we've therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.