Events Coordinator

Integral UK LTD; Derby; On-site; GBP 20,000 - 30,000

Job description

Position: Events Coordinator

Location: Derby, UK (Onsite with our client Rolls-Royce)

Schedule: 16hrs / 2 days per week (Ideally Wednesday & Thursday 8.30am – 5pm)

What this job involves: As an Events Coordinator at JLL, you'll play a crucial role in shaping a brighter way for our clients, particularly Rolls-Royce, by orchestrating impactful and memorable events. Working on-site in Derby, you'll be responsible for planning, organising, and executing a wide range of corporate events, from small team meetings to large-scale conferences. This position offers a unique opportunity to collaborate with diverse teams across the UK, embracing our culture of innovation and collective success. You'll be empowered to bring creative ideas to the table, contributing to the overall success of our client's events strategy while advancing your own career in event management within the UK's dynamic corporate landscape.

What your day-to-day will look like:

1. Ensure all guests receive an excellent welcome and that you consistently deliver high quality, great service.
2. Process the booking in of the site's events in accordance with local clearance procedures using client software programs.
3. Provide support to the Events Manager and deputise in their absence.
4. Use computer as an effective communication tool, inputting data as requested into Excel and Word documents.
5. Identify and escalate building maintenance issues/hazard perception.
6. Attend training as appropriate/on-line/out of house/self-development.
7. Handle any guest complaints and provide a swift solution or escalate as appropriate.
8. Ensure you are immaculately dressed in uniform and adhere to Client and JLL grooming standards.
9. Portray a friendly, professional and courteous demeanour at all times, using open and appropriate body language.
10. Ensure telephone and email etiquette is professional and adhered to at all times, including the answering and directing of calls.
11. Be articulate and pre-empt the needs of clients and visitors.
12. Effectively deliver to all guests, Health and Safety and building information as necessary including evacuation procedure upon arrival.
13. Communicate effectively with other departments, ensuring events run as smoothly as possible.
14. Communicate professionally with residents of the building and the client, always providing a 5* level of service.
15. Be responsible for the upkeep and cleanliness of your allocated area including any filing and next shift preparation.
16. Efficiently report any maintenance, IT or Health and Safety concerns to the relevant department.
17. Maintain and actively utilise a portfolio of information to assist with client queries for example, transport, car parking, local amenities, restaurants, hotels etc.
18. Actively complete departmental checklists ensuring quality of service and standards pertaining to the presentation and maintenance of meeting rooms and public areas.
19. Assist in any other reasonable duties as required by your colleagues, Managers, or clients.
20. Be flexible and be available for a variety of different shifts.

Required Experience:

1. Experience in corporate event planning and coordination in the UK.
2. Strong organisational and multitasking skills.
3. Excellent communication and interpersonal abilities.
4. Proficiency in MS Office suite and event management software.
5. Ability to work independently and as part of a team.
6. Flexibility to occasionally work outside regular hours as events require.

At JLL, we believe the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity and belonging across teams. By joining our Events Coordination team, you'll be part of an organisation that chooses to take the more inspiring, innovative, and optimistic path on our journey toward success. We invite you to bring your unique perspective and help us shape the future of corporate events in this exciting part-time role, contributing to the UK's vibrant business community.